Capital Projects Asset Manager

JLL • Waltham, MA

1d • Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Position Overview The JLL Capital Projects Asset Manager serves as the primary liaison between Project Delivery Services (PDS) and JLL Facilities Management, ensuring seamless asset management and transitions from project delivery to operational management. This role acts as a single point of contact to support PDS contractors across all three regions to maintain consistency in asset capture and creation processes. This position requires a professional who can bridge the gap between project delivery with focus during design phase and construction through operational readiness while ensuring consistency and accuracy.

Requirements

• 5+ years of experience in Project Management or Facilities Management, including asset management systems
• Strong understanding of construction, building infrastructure, and MEP systems
• Proficiency/understanding of CMMS systems and other technology systems such as Smartsheet
• Experience with preventative maintenance program development
• Excellent project coordination and communication skills
• Ability to work collaboratively across multiple regions and stakeholder groups
• Detail-oriented with strong organizational and documentation skills
• Process improvement and optimization experience

Responsibilities

• Validate new assets in CMMS for accuracy
• Submit comprehensive asset information into Smartsheet, including Asset Loader Forms, O&M manuals, maintenance manuals, and warranty certificates
• Create and upload Method of Procedures (MOPs) as applicable
• Manage initiation of change management required for addition of buildings or space utilization changes
• Document required preventative maintenance schedules and identify responsible entities
• Oversee analyze of new versus existing preventative maintenance scope requirements with Facility Management and Sourcing
• Provide input for preventative maintenance work orders in Corrigo as applicable
• Coordinate review of third-party contract scope against new maintenance requirements and request vendor pricing when necessary with Sourcing
• Coordinate with contractors to compile asset information per established protocols
• Provide preliminary review of asset loaders for data consistency and accuracy
• Guide contractors on asset classification criteria for Facilities Management purposes
• Conduct physical or virtual meetings with contractors as needed
• Support data review of CMMS Assets via reporting
• Collaborate with Project Managers and Facilities Management to review assets during design drawing reviews.
• Review current asset list to identify asset removal details to capture on asset uploader form
• Complete asset commissioning processes for larger projects and document all assets, including those added since design phase review.
• Coordinate training for FM team with responsible contractor
• Develop and implement standardized procedures to improve consistency and reduce processing times
• Collaborate with stakeholders to streamline asset capture and creation methodologies
• Create best practice guidelines and training materials to enhance contractor performance
• Continuously evaluate and refine the design phase asset review and handover process based on feedback and performance metrics
• Review CMMS Asset Loader Forms against reporting to validate asset accuracy
• Schedule and coordinate FM and technician training with FM Operations and Engineering teams

Benefits

• JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
• Some of these benefits may include:
• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed