Cash Application Administrator

Clark Hill PLC • Pittsburgh, PA

1d • $40,000 - $45,000 • Onsite

About The Position

Clark Hill PLC is seeking to hire a Cash Application Administrator in its Pittsburgh office. This position reports to the Cash Application & Trust Manager and is responsible for assisting the Cash Application team with administrative tasks to assist with processing incoming client payments and issuing disbursements to refund clients or third parties.

Requirements

• Must possess:
• Minimum education - High school diploma, Associates degree in Accounting or Finance preferred
• High level of competency with computer software including Microsoft Office products
• Excellent analytical and problem solving skills
• Ability to effectively work independently and as part of a team
• High level organization skills and detail orientation, with the ability to manage multiple tasks simultaneously
• Excellent communication skills, both verbal and written, and the ability to work effectively with employees and members at all levels of the firm

Responsibilities

• Client Payments Verification of the daily transmittals from other firm offices to ensured incoming physical checks match to transmittal emails sent by office managers or their delegate
• Assist team by being responsible for organizing daily cash application and trust batches are scanned and added to the Accounting shared drive on line and then sort and box batches for placement in off-site record storage
• Assist with scanning checks for remote deposit to various bank accounts
• Walk checks that require manual deposit to appropriate banks as needed
• Assist with vendor and electronic payment set ups for clients and/or payors
• Maintain storage and destruction of original checks that have been scanned to the bank —important to retain the physical copy for a minimum of a month in the event an item is returned or settlement value by bank is different than face value of check
• Maintain storage and destruction of check stub information that is detached prior to check deposit — these are usually kept for a minimum of a month just in case the items are needed for reference
• Assist with categorization and routing of incoming emails to the groups three joint mailboxes — Payments, Remit-Pmts (primarily for automated AP emails with remittance advices and/or virtual credit card details) and Trust
• Assist with verification of incoming virtual credit card payment requests — maintain a listing of the clients utilizing this payment method — some require the firm to maintain an id and password to access the full credit card details for processing, others the firm maintains a listing of the first 12 digits of the card so that the payment can be processed
• Assist with counting, opening and copying incoming check payments on a daily basis
• Assist with maintaining client specific directions for application or for reference if there is unique handling requested by attorney

Benefits

• This position is eligible for an annual discretionary bonus.
• In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short-term disability, long-term disability, dental insurance, vision care, life insurance, 401K, paid time off, parking/public transportation allowance, and an employee assistance program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED