Catering Administrative Specialist

Aramark • New York, NY

10h • $23 - $23

About The Position

The Catering Administrative Specialist plays a critical role in supporting the catering operations team through detailed administrative support, data management, and invoicing functions. This position requires a highly organized, detail-oriented professional who thrives in a fast-paced environment and ensures accuracy across all documentation, reporting, and financial processes.
This is a part-time position.

Requirements

• 2+ years of administrative, office support, or catering support experience preferred
• Strong attention to detail with a high level of accuracy in data entry and documentation
• Experience with invoicing, billing processes, and financial tracking
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Highly organized with strong time management skills

Responsibilities

• Perform high-volume, accurate data entry related to catering orders, billing, and operational reports
• Prepare, review, and process invoices in a timely and accurate manner
• Maintain detailed records of catering events, contracts, and financial documentation
• Reconcile billing discrepancies and partner with internal teams to ensure accurate reporting
• Generate weekly and monthly reports using Microsoft Office tools
• Manage administrative documentation including contracts, proposals, and event summaries
• Support scheduling, communication, and coordination efforts between clients and internal teams
• Maintain organized digital and physical filing systems
• Assist leadership with ad hoc reporting and special administrative projects
• At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Benefits

• Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources.
• Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage.
• Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed