Catering Coordinator - Gil's Elegant Catering

PROOF OF THE PUDDING•Grand Prairie, TX

2d•$25 - $30•Onsite

About The Position

For over four decades, Proof of the Pudding has set the standard for culinary excellence and exceptional event experiences throughout Atlanta and beyond. As we expand into the greater Dallas area, we are bringing the same innovation, excellence, and passion for hospitality that has defined our brand. From weddings and holiday parties to corporate retreats and social gatherings, our catering team delivers unforgettable events with creative menus, seamless service, and elevated design expertise. We are seeking an AP Specialist & Catering Coordinator to support our team. This dual role combines administrative and customer service support for catering and event operations throughout the Dallas area with Accounts Payable responsibilities. The ideal candidate is detail-oriented, organized, and a self-starter who can balance event coordination and accounting tasks with accuracy and professionalism.. This position will be stationed out of the Gil’s Elegant Catering facility located in Grand Prairie, TX.

Requirements

Associate’s Degree in Accounting, Business, Hospitality, or related field; Bachelor’s degree preferred.
2+ years of experience in Accounts Payable, hospitality, or a related administrative/customer support role.
Proficiency in Microsoft Office (Excel, Word, PowerPoint); experience with AP systems.
Strong organizational skills with attention to detail and accuracy.
Strong knowledge of catering, event coordination, and operations; general interest in food, menu design, and creative event development is a plus.
Ability to manage multiple priorities, communicate effectively, and provide excellent customer service.
Must be comfortable commuting to Grand Prairie, TX.
Excellent listening and communication skills
Strong customer service mindset with a desire to exceed client expectations
Exceptional time management, organization, and attention to detail
Ability to work independently as well as collaboratively within a team
Self-starter with the ability to learn and adapt quickly
Long periods of computer work and sitting at a desk
Periods of standing, moving through an event space, and traveling from venue to venue
Bending, lifting, scooping, and carrying miscellaneous equipment and food items
Ability to perform physical tasks; such as but not limited to, lifting approx. 25 lbs.
Demonstrate comprehension of the job, including policies, practices, and relationships.
Possess the expertise and skill levels required of the job and perform with quality.
Dependable, reliable and follows through on projects from inception to completion.
Willing to put in as much time as necessary to complete tasks.
Demonstrate a win-win attitude: “see it, own it, solve it.”
Acts with integrity, honesty and knowledge that promote the company’s culture, values and beliefs while maintaining the highest standards of professional conduct.
Observe safety and security standards.
Use equipment and materials properly.
Comply with safety standards and personal protective equipment requirements.
Report potential unsafe conditions or practices to appropriate person immediately.
Promote restaurant safety, cleanliness and security compliance at all times.
Cooperate and be willing to work as a team player to achieve goals and tasks accurately, efficiently and timely.
Communicate clearly and effectively with mutual respect, understanding and trust to fellow associates, managers, supervisors and guests.
Listen carefully to opinions and views of others; state understanding of what has been heard.
Contribute new ideas and suggestions to enhance productivity and efficiency.
Be proactive in troubleshooting problems or issues and take action to mitigate potential problems.
Possess the ability to learn new tasks and adjusts well to new situations.
Perform well under tight time schedules and pressures to change direction quickly.
Demonstrates a sense of urgency.
Is welcoming, friendly and smiles when visible to guests.

Nice To Haves

Experience with design software (InDesign, Canva, or Publisher) is a plus.
Strong knowledge of catering, event coordination, and operations; general interest in food, menu design, and creative event development is a plus.

Responsibilities

Maintain vendor relationships and resolve inquiries regarding invoices or payment status.
Provide administrative and clerical support to the Sales Team, including data entry, contract/BEO updates, proposals, and correspondence.
Assist with client communications by responding to calls and emails, supporting event planning, and ensuring excellent customer service throughout the event process.
Coordinate and distribute event details to internal staff and departments to ensure flawless execution.
Support client billing, invoice processing, and reconciliation in collaboration with the Accounting Team.
Manage outsourced vendor services for events, including orders, confirmations, and invoice processing.
Create and distribute materials such as menu signs, proposals, sample menus, and event documentation.
Participate in tastings, client walk-throughs, BEO meetings, and other event-related activities as needed.
Assist with event design, décor, and preparation for marketing, PR, and networking activities.
Perform other related duties as needed.