Central Event Coordinator

SCOTTSDALE BIBLE CHURCH•Scottsdale, AZ

3d•Onsite

About The Position

Do you have a passion and heart for providing administrative support? Do you enjoy planning, scheduling, and organizing? Do you pay close attention to details? If so, you may be our new part time Central Event Coordinator at Scottsdale Bible Church! As the Central Event Coordinator, you are a vital part of the Team, responsible for carrying on the Vision, Mission and Values of SBC. In this role, you are responsible for providing an administrative leadership role through the day-to-day support of room scheduling/management and on-site events with proactive interaction with all relevant staff and lay leaders for the church-wide ministry programming and events at all SBC campuses. Your Essential Responsibilities: In this position, you will: Central Event Logistics: Outside Events: Act as main point of contact with scheduling, planning, and invoicing external organizations for events on campus Work closely with Facilities (Housekeeping), Cafe, Tech and Security to determine exact needs for events scheduled on master calendar Work with each team to develop a process to proactively enhance their abilities to perform for events including additional staffing needs for events. Help to manage these resources appropriately Determine the support work needed for events scheduling, event technical needs, and paperwork administration Adhere to established policies/procedures established for ministry partners and outside inquiries Act as on-site support with events with 1,000 people or more Campus Scheduling/Space management: Work closely with various SBC ministries on internal event planning that impacts master calendar and the stewardship of our facility/resources Monitor eSpace and other systems used regarding all scheduling for room assignments for classes, events, etc. on campus Work closely with facilities/housekeeping staff to help manage resources to accomplish objectives Act as bridge between administrative staff and facilities to ensure proper utilization and set-up of meeting space Ensure event management system is up to date with all current initiatives as a planning tool for the entire staff Coordinate with internal ministries on the utilization of internal resources Work cross-functionally with each SBC Ministry on all internal and external events Develop Policies & Procedures for Events at SBC by working alongside administrative support personnel Other Responsibilities: Identify areas of breakdown in “processes” in Project Management, all-church events, etc. and work with the Minister of Campus Experience to help resolve Articulate church vision, mission, and strategic initiatives in all communication opportunities Provide a positive, welcoming image by phone & in-person as an SBC representative Related duties or special projects as assigned

Requirements

Knowledge of: Microsoft Office (Excel, Outlook, Word)
Project Management
Demonstrated competency in: Interpersonal savvy
Process Management
Problem solving
Project and Event Management
Strong interpersonal, written, and verbal communication skills
Organization with an advanced ability to follow through
Ability to: Listen, affirm, and provide discretionary direction to help proactively solve questions/problems
Work well with volunteers through training and empowerment
Organize and sustain a complex, multi-faceted office
Multi-task activities while operating in a fast-paced environment with multiple distractions
Learn database management and new systems
Committed to spiritual growth
Relationally unified
Servant-hearted
Operates in grace and truth
Bachelor’s degree or equivalent experience
4-5 years of successful experience in administration support

Nice To Haves

4-5 years of experience in event management (preferred)

Responsibilities

Act as main point of contact with scheduling, planning, and invoicing external organizations for events on campus
Work closely with Facilities (Housekeeping), Cafe, Tech and Security to determine exact needs for events scheduled on master calendar
Work with each team to develop a process to proactively enhance their abilities to perform for events including additional staffing needs for events.
Help to manage these resources appropriately
Determine the support work needed for events scheduling, event technical needs, and paperwork administration
Adhere to established policies/procedures established for ministry partners and outside inquiries
Act as on-site support with events with 1,000 people or more
Work closely with various SBC ministries on internal event planning that impacts master calendar and the stewardship of our facility/resources
Monitor eSpace and other systems used regarding all scheduling for room assignments for classes, events, etc. on campus
Work closely with facilities/housekeeping staff to help manage resources to accomplish objectives
Act as bridge between administrative staff and facilities to ensure proper utilization and set-up of meeting space
Ensure event management system is up to date with all current initiatives as a planning tool for the entire staff
Coordinate with internal ministries on the utilization of internal resources
Work cross-functionally with each SBC Ministry on all internal and external events
Develop Policies & Procedures for Events at SBC by working alongside administrative support personnel
Identify areas of breakdown in “processes” in Project Management, all-church events, etc. and work with the Minister of Campus Experience to help resolve
Articulate church vision, mission, and strategic initiatives in all communication opportunities
Provide a positive, welcoming image by phone & in-person as an SBC representative
Related duties or special projects as assigned