Chief Administrative Officer

University of California, Irvine•Irvine, CA

21h•$95,000 - $125,000

About The Position

The Department of Materials Science and Engineering (MSE) in the Samueli School of Engineering at the University of California, Irvine is seeking applications for a Chief Administrative Officer (CAO). The Chief Administrative Officer (CAO) is a key position providing staff leadership in the Department of Materials Science and Engineering in the Henry Samueli School of Engineering. Reporting to the Department Chair with a dotted reporting line to the Senior Assistant Dean/Chief of Staff, the (CAO) provides daily management and oversight of an administrative team including instructional lab support, facilities, financial and business operations, personnel management and graduate student support. The CAO performs short and long term planning for the department and regularly works on highly complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. The CAO exercises initiative and sound leadership within the parameters of school and university policies and guidelines to accomplish the goals and objectives of the department. The CAO uses advanced administrative concepts and organization objectives to resolve complex issues. Erroneous decisions or failure to achieve goals result in additional costs, and serious delays in overall schedules.

Requirements

Solid knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management within labor contract(s) and personnel policy.
Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.. Experience in establishing and maintaining effective working relationships with all levels of the campus community with respect for established hierarchy and protocol.
Advanced knowledge of a variety of administrative operational activities such as event planning, , risk management planning, website design, accounting and payroll.
Ability to use discretion and maintain confidentiality.
Advanced skills in short- and long-term strategic planning, analysis, problem-solving and customer service skills to effectively manage multiple competing priorities. Demonstrated ability to view planning and operational issues in a comprehensive picture both in terms of current complexities and interactions and in long-term consequences.
Solid knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees. Proven experience in budget development, fund-based accounting, and conducting long and short range financial planning, preparation, administration and analysis in a complex funding environment.
Demonstrated ability and skills to effectively direct and supervise professional and staff positions; ability to train, motivate, coach, mentor and provide effective and sound judgment and leadership.
Solid skills to quickly evaluate complex issues and identify resolutions.
Demonstrated knowledge of graduate student affairs functions and educational support systems in an academic department.
Solid organizational and customer service skills to effectively manage multiple priorities.
Demonstrated experience with process improvement initiatives and implementing administrative best practices.
Solid knowledge of common organization-specific and other computer application programs.
Bachelor's degree in related area and / or equivalent experience / training
5-10 years of management and leadership experience managing a department, and or combination of education and experience.