Chief of Staff/Executive Officer

ASRC Federal • Hampton, VA

2d • Onsite

About The Position

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™
ASRC Federal AFSS is seeking a Chief of Staff / Executive Officer for a NASA contract at NASA Langley Research Center in Hampton, VA.
Position Summary
The Chief of Staff/Executive Officer serves as the strategic and tactical right hand to the CFO and Deputy CFO, orchestrating high-level executive operations and ensuring seamless coordination across the enterprise and center leadership landscape. This pivotal role demands a polished professional who can anticipate needs, manage complex executive workflows, and serve as the trusted interface between senior financial leadership and stakeholders at all organizational levels.

Requirements

• Full-time presence in the Executive Office required.
• Exceptional organizational and time management skills with ability to manage competing priorities in a fast-paced executive environment
• Strong coordination abilities to facilitate complex, multi-stakeholder initiatives across organizational levels, anticipating executive needs and proactively address potential issues
• Proven experience supporting C-suite or senior executive leadership, using a diplomatic approach to serving as primary interface for executive office
• Attention to detail with commitment to accuracy in all deliverables
• Proficiency in maintaining confidentiality and exercising sound judgment with sensitive information
• Capability to synthesize complex information into clear, concise executive summaries and briefing materials
• Superior written and verbal communication skills with ability to interface professionally with senior leadership, center directors, and enterprise stakeholders
• Strong meeting facilitation skills including agenda setting, technology set-up, note-taking, and action item tracking
• Technical fluency in Adobe Pro (document creation and management) and advanced proficiency in Microsoft 365 products (Excel, PowerPoint, OneNote, and Outlook); ability to quickly learn and utilize specialized NASA systems (e.g., NASA property management systems)
• Bachelors degree and eight years of experience or eleven years of experience in lieu of degree.

Responsibilities

• Facilitate and coordinate senior-level enterprise and center meetings for the CFO and DCFO, including preparation of presentations, Excel spreadsheets, briefing packages, and ensuring executive readiness for meetings
• Serve as the primary interface for the OCFO Front Office, vetting all data requests, meeting requests, and coordination between CFO/DCFO and organizational, center, and enterprise stakeholders; act as the communication hub, serving as the point of contact between leadership and stakeholders
• Manage and provide strategic guidance for multiple shared executive calendars daily, ensuring smooth operations and optimal scheduling for senior leadership
• Coordinate and prepare comprehensive presentation packages for decisional boards and meetings; develop presentations and talking points for OCFO organizational meetings
• Support efficient weekly reporting to by coordinating inputs, summarizing information, reviewing with CFO/DCFO, and submitting as requested
• Track, coordinate, and prepare responses to action items for the Langley OCFO while maintaining electronic files of completed packages and supporting documentation
• Generate high-quality presentations, charts, graphs, memos, spreadsheets, and other executive-level documents; create and route official correspondence for signatures up to and outside of Langley OCFO
• Coordinate enterprise-level meetings at Langley, managing all logistics including conference room reservations, IT setup, supplies, visitor coordination, and liaison with Headquarters points of contact
• Serve as property custodian for the office, supporting inventory audits and maintaining property records using NASA property management systems in accordance with LaRC directives
• Coordinate logistics including travel plans for CFO and Deputy CFO, space utilization and personnel relocations, maintain organizational charts, and provide comprehensive administrative support for ad hoc executive requests

Benefits

• health care
• dental
• vision
• life insurance
• 401(k)
• education assistance
• paid time off including PTO
• holidays
• any other paid leave required by law

What This Job Offers

• Job Type: Full-time
• Career Level: Executive