Civil Rights Administrative Coordinator

CAIR LA•Anaheim, CA

1d•$28 - $33•Hybrid

About The Position

The Civil Rights Administrative Coordinator acts as the first point of contact for the Civil Rights Department and will support our day-to-day operations through a variety of tasks to manage our incoming communications, client intakes and correspondence, and to ensure the smooth and efficient operation of the department. The ideal candidate will be detail-oriented, self-motivated, highly organized and proactive, and capable of multitasking in a fast-paced environment.

Requirements

At least 1+ years of experience in operations or administrative coordination.
Working knowledge of Microsoft Office Suite.
Superb organizational and time management skills, with a strong attention to detail.
Excellent verbal and written communication skills.
Professional integrity and ability to maintain confidentiality of sensitive data.
Strong organizational skills, detail-oriented, ability to multi-task, and meet deadlines.
Ability to work independently, be flexible, and work well under pressure in a fast-paced team environment.
Ability to interface with community members, clients, and potential clients with a high degree of professionalism and care.
Personal accountability and ability to take initiative and direction.
Access to a working vehicle and the ability to drive throughout the Greater Los Angeles Area.
A strong commitment to civil rights and CAIR's mission.

Nice To Haves

Conversational proficiency in Arabic, Farsi, Dari, or Urdu.
Nonprofit work experience.
Experience working with the American Muslim community and/or working with people from diverse cultural and socio-economic backgrounds and/or non-profit organizations.

Responsibilities

Responding to all incoming communications including answering phone calls, maintaining the department's voicemail box and email inbox, and properly following up with intakes received online.
Directing incoming communications to appropriate staff as needed.
Conducting initial legal intakes and following up with clients and potential clients via phone, email, and text.
Drafting and sending out client correspondence, including retainers, referrals, and closing letters.
Mailing outgoing correspondence and overseeing incoming mail distribution, review, scanning, processing, and filing.
Organizing and maintaining all department documents including scanning, uploading, and filing physical and electronic copies.
Assist with calendaring and scheduling internal and external meetings.
Supporting grant deliverables including timely collecting and reporting data and statistics.
Supporting litigation efforts as needed.
Supporting intern and clerkship recruitment efforts and supervision as needed.
Supporting Operations with the onboarding of new department hires, clerks, and interns and organizing onboarding schedules and training.
Maintain and update department contact and referral lists and resources.
Assisting with organizing special civil rights events, forums, and outreach efforts.
Providing additional support to civil rights staff with other office tasks as needed.
All CAIR staff are required to help with fundraising efforts as required.
CAIR staff may be required to attend some weekend or weekday evening events.