Clerical Assistant I (Two Vacancies)

Nocccd•Anaheim, CA

About The Position

This position is responsible for performing routine duties of a clerical nature to support the needs of the assigned department or location. POSITION IS GRANT FUNDED

Requirements

High school diploma or GED
Sufficient training and experience to demonstrate the knowledge, skills and abilities listed.
Commitment to diversity.
All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.
The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

Nice To Haves

Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner.
Ability to provide an inclusive and welcoming work/educational environment.
Experience in working with the public in a customer service or student services role
Experience using Microsoft Office 365 Applications (Excel, Teams, Outlook)
Bilingual, particularly (but not limited to) Spanish, Farsi, Vietnamese, Korean, Arabic, or Chinese
Ability to work in a fast-paced environment with multiple interruptions
Ability to work independently with minimal supervision
Familiarity with Jabber, Finesse, and Cadence Mongoose
Familiarity with adult non-credit institutions or higher education
Demonstrated knowledge and understanding of the barriers faced by immigrant and first generation students.

Responsibilities

Performs various clerical duties; enters information into computer; receives and processes registration forms and purchase requisitions, issues parking permits and room keys to appropriate District personnel and faculty, photocopies various materials, gathers, sorts and routes information and materials as appropriate.
Compiles and maintains a variety of records, logs and files related to assigned department or location such as attendance records, registration, enrollment, applications, time sheets, mailing lists, inventory or statistical records; locates materials and information in records, logs and files as required.
Types a variety of materials such as forms, reports, correspondence, tests and other classroom materials as required.
Answers telephones and greets the public; answers questions and provides routine information related to department or location activities and functions to faculty, students or the public; schedules appointments and meeting rooms for students, faculty or the public as appropriate.
Receives, sorts and distributes various incoming mail; mails information materials, correspondence or other materials as required.
Operates office equipment such as personal computer, typewriter, calculator, copier, postal machine, cash register, and specialized equipment depending on department or location assigned; arranges for equipment servicing as appropriate.
Orders supplies for department or location as assigned; stocks shelves and maintains adequate supplies.
Trains and provides work direction and guidance to others as directed.
Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.
Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity, equity and inclusion trainings and events.
Performs related duties as assigned.
In addition to the essential functions, the Clerical Assistant I may serve as a cashier as required; receive and count money, make change, and issue refunds as appropriate.