Clerical Services Supervisor

Macomb County Government • Old Bridge Township, NJ

1d • $55,008 - $71,148 • Onsite

About The Position

As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage. Health care, dental and vision benefits are effective the first day of employment. To learn more about Macomb County benefits click here CLASSIFICATION TITLE: Clerical Services Supervisor SALARY: $55,007.80 - $71,147.99 DEPARTMENT: Friend Of The Court Opening Date: 03/04/2026 Closing Date: 03/18/2026 12:00 a.m. FLSA STATUS : Non-exempt. Overtime pursuant to Collective Bargaining Agreement or Human Resources and Labor Relations Policy EMPLOYMENT RELATIONSHIP : Just cause subject to probationary period CURRENT HOURS AND STARTING TIME: Full-time (37.5 hours per week) position. The starting time for this position is currently 8:00 a.m. GENERAL SUMMARY Under direction, plans, and oversees the Court Section staff. Supports and assists the Court Administration in maintaining efficient and compliant operations. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Plans, schedules, assigns, trains and supervises the work of assigned staff and exercises considerable judgment in establishing or adapting work procedures. May oversee Judicial Court Clerk’s work assignments as needed. Acts as a liaison between the Court Administration, Prosecutor’s office, Public Defender, Friend of the Court and District Courts. Works with Court Administration to administer policies and procedures. Oversees imaging and E-filing activities. Serves as Law Enforcement Information Network (LEIN) coordinator and Terminal Agency Coordinator (TAC) for the County Clerk. Determines whether legal pleadings are processed in compliance with Michigan Court Rules, Michigan Compiled Laws, and Local Administrative Orders. Approves purchase requisitions of office supplies and equipment. Coordinates Facility and Operations work orders. Assists in case file management, docket management and jury management. Responds to requests from various court system staff, as well as the general public. Assists in the budget process. Assists in reporting according to the reporting requirements mandated by the State of Michigan. Analyzes and manages the impact of Court regulations court rules and statues, and implementing compliance programs, as appropriate. Performs related duties as assigned. QUALIFICATIONS Required Education and Experience Possession of a high school diploma or a certificate of successful completion of the General Educational Development Test Five (5) years of progressively responsible office experience Preferred Education and Experience Bachelor’s Degree in Criminal Justice, Public Administration, Political Science, Business Administration, or related field from an accredited college or university Previous supervisory or management experience Previous experience working in a court or legal setting Required Licenses or Certifications Obtain and maintain a Law Enforcement Information Network (LEIN) certification COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES Knowledge of: Various computer programs including Microsoft Office, Word, Excel, Powerpoint, and Google Suite Agency requirements for reports with Secretary of State, Michigan Department of Treasury and Michigan State Police Court procedure and processing CourtView and OnBase software applications LEIN and TAC processes and protocols Skill in: Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public Providing customer service to internal and external customers via phone, email and in person Performing a variety of duties, often changing from one task to another of a different nature Organization and time management Assigning, prioritizing, monitoring, and reviewing work assignments Operating personal computers with current versions of office software and applications Performing data entry to multiple types of database applications for registration, enrollment, and reporting Ability to: Ability to make decisions in accordance with applicable laws and regulations Ability to establish and maintain effective working relationships with elected officials, Department Heads, staff, union officials and the public Ability to conduct oneself with tact and courtesy Work in an environment which embraces the county’s Dignity Campaign Effectively speak, write and understand the English language Effectively speak, write and understand a language other than English is preferred Understand and carry out oral and/or written instructions Accurately organize and maintain paper documents and electronic files Maintain the confidentiality of information and professional boundaries Work independently WORK ENVIRONMENT/CONDITIONS The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job. N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously Work Environment Office or similar indoor environment: F/C Outdoor environment: N/S Street environment (near moving traffic): N/S Construction site: N/S Confined space: N/S Exposures Individuals who are hostile or irate: N/S Individuals with known violent backgrounds: N/S Extreme cold (below 32 degrees): N/S Extreme heat (above 100 degrees): N/S Communicable diseases: N/S Moving mechanical parts: N/S Fumes or airborne particles: N/S Toxic or caustic chemicals, substances, or waste: N/S Loud noises (85+ decibels): N/S Blood Borne Pathogens: N/S PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously Demand: Balancing on even or uneven surfaces/ground: O Bending (forward or backward bending at the waist): F/C Climbing up or down stairs, ladders, scaffolding and platforms: F/C Crawling (moving about on hands and knees). Inspecting in confined spaces: N/S Digging: N/S Driving on sealed and unsealed roads: O Grasping, gripping, holding, clasping with fingers or hands: F/C Kneeling to work at low levels: F/C Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C Lift/Carry/Move objects from one level/position to another: Up to 10 pounds: F/C 11-24 pounds: F/C 25-34 pounds: F/C 35-50 pounds: F/C 51-74 pounds: N/S 75-99 pounds: N/S Over 100 pounds: N/S Push/Pull objects away from or towards the body: F/C Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): F/C Sitting in a seated position during the task performance: F/C Standing in an upright position without movement: F/C Walking considerable distances in the facility on multiple surfaces: F/C Running considerable distances in the facility on multiple surfaces: N/S GENERAL REQUIREMENTS AND DISCLAIMERS Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations. The TPOAM - Supervisors bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process. Macomb County is Michigan’s third most populated county, boasting a population of more than 865,000 residents and growing. From the densely-populated southern cities to the rural northern villages, Macomb County possesses a wealth of assets that make it a desirable place to live, work and play! As the county gains in population and cultural diversity increases, initiatives such as the dignity campaign enables us to cultivate a community that embraces all people and celebrates their unique contributions. Through collaborative community-based activities, Macomb County is promoting multiculturalism and inclusiveness. Not finding the right fit? Let us know you're interested in a future opportunity by clicking Get Started below or create an account by clicking 'Sign In' at the top of the page to set up email alerts as new job postings become available that meet your interest!

Requirements

• Possession of a high school diploma or a certificate of successful completion of the General Educational Development Test
• Five (5) years of progressively responsible office experience
• Obtain and maintain a Law Enforcement Information Network (LEIN) certification
• Knowledge of: Various computer programs including Microsoft Office, Word, Excel, Powerpoint, and Google Suite
• Agency requirements for reports with Secretary of State, Michigan Department of Treasury and Michigan State Police
• Court procedure and processing
• CourtView and OnBase software applications
• LEIN and TAC processes and protocols
• Skill in: Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public
• Providing customer service to internal and external customers via phone, email and in person
• Performing a variety of duties, often changing from one task to another of a different nature
• Organization and time management
• Assigning, prioritizing, monitoring, and reviewing work assignments
• Operating personal computers with current versions of office software and applications
• Performing data entry to multiple types of database applications for registration, enrollment, and reporting
• Ability to make decisions in accordance with applicable laws and regulations
• Ability to establish and maintain effective working relationships with elected officials, Department Heads, staff, union officials and the public
• Ability to conduct oneself with tact and courtesy
• Work in an environment which embraces the county’s Dignity Campaign
• Effectively speak, write and understand the English language
• Understand and carry out oral and/or written instructions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information and professional boundaries
• Work independently

Nice To Haves

• Bachelor’s Degree in Criminal Justice, Public Administration, Political Science, Business Administration, or related field from an accredited college or university
• Previous supervisory or management experience
• Previous experience working in a court or legal setting
• Effectively speak, write and understand a language other than English is preferred

Responsibilities

• Plans, schedules, assigns, trains and supervises the work of assigned staff and exercises considerable judgment in establishing or adapting work procedures.
• May oversee Judicial Court Clerk’s work assignments as needed.
• Acts as a liaison between the Court Administration, Prosecutor’s office, Public Defender, Friend of the Court and District Courts.
• Works with Court Administration to administer policies and procedures.
• Oversees imaging and E-filing activities.
• Serves as Law Enforcement Information Network (LEIN) coordinator and Terminal Agency Coordinator (TAC) for the County Clerk.
• Determines whether legal pleadings are processed in compliance with Michigan Court Rules, Michigan Compiled Laws, and Local Administrative Orders.
• Approves purchase requisitions of office supplies and equipment.
• Coordinates Facility and Operations work orders.
• Assists in case file management, docket management and jury management.
• Responds to requests from various court system staff, as well as the general public.
• Assists in the budget process.
• Assists in reporting according to the reporting requirements mandated by the State of Michigan.
• Analyzes and manages the impact of Court regulations court rules and statues, and implementing compliance programs, as appropriate.
• Performs related duties as assigned.

Benefits

• Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage.
• Health care, dental and vision benefits are effective the first day of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED