Client Choice Food Pantry Coordinator - OKC - Part Time (3980)

THE SALVATION ARMY•Oklahoma City, OK

11d•Onsite

About The Position

Coordinates, directs, monitors and participates in the day-to-day operations of the Client Choice Food Pantry and overstock warehouse including ordering, processing, stocking, storing and distributing food pantry items; maintains an accurate count of inventory to minimize out of stock situations and investigates any discrepancies; oversees and assists pantry volunteers; trains staff and volunteers in equipment safety to ensure that operations run smoothly and in compliance with established policies and procedures; prepares and maintains statistical records of all activities, enters data in department database and generates reports, as requested, in an accurate and timely manner. Pantry/Warehouse Coordinator (45%) Orders food and supplies, in appropriate quantities, from the Regional Food Bank of Oklahoma, including USDA items; monitors expenditures to ensure compliance with monthly food budget. Monitors the supply of inventory available in the warehouse/pantry, including all foods and supplies, in order to determine the areas needing additional stock. Coordinates the arrival and distribution of all ordered and donated items ensuring that items reach the appropriate destination in a timely manner; Receive, count, stock items delivered. Coordinates daily warehouse deliveries including accepting, unloading, organizing and storing of donated and ordered items. Inspects ordered and donated items for freshness; rotates inventory in order to prevent or minimize food spoilage; discards items in accordance with established procedures. Maintains signage and proper freezer/refrigerator temperature logs as required for USDA regulations. Ensures the warehouse area is properly maintained and secured at all times; keeps the dock and storage area clean, organized and in conformance with generally accepted standards for safety and fire codes. Stores tools and equipment in an orderly and accessible manner in designated warehouse area. Coordinates scheduling needs with Volunteer Coordinator. Meets weekly with the Manager of Social Services on Client Choice Food Pantry operations and to keep Manager informed of any pressing matters. Receives and responds appropriately to pantry clients' questions or concerns; informs Social Services Manager of each concern and how it was resolved. Maintains and updates food recall information binder. Assists staff with loading and unloading of items requiring a forklift. Supervision (30%) Supervises staff and volunteers in stocking/restocking the Client Choice Food Pantry; inspects work in progress and upon completion for accuracy and completeness; responds to volunteers and staff questions; ensures the work is performed in compliance with established standards, policies and procedures. Supervises food distribution and ensures an atmosphere of safety, respect, dignity and service. Supervises and participates in daily and weekly housekeeping duties for pantry and warehouse; ensures that the warehouse, food pantry, refrigerators, freezers, coat room and outside area is maintained in a neat and orderly manner. Oversees reporting on emergency food boxes as part of the monthly intake data report. Develops, updates, and maintains Procedures and Safety Manual for the Client Choice Food Pantry ensuring compliance with program regulations and requirements; provides in-depth training to staff and volunteers on pantry and warehouse procedures and safety guidelines. Monitors volunteers break schedules, personal hygiene and safety issues. Supervises and coordinates food sorting and salvage activities, including USDA commodities and produce, with designated Salvation Army departments and Social Services staff. Data Maintenance (20%) Prepares, maintains and completes necessary paperwork in compliance with program requirements; maintain statistical records of service and reports such as required by United Way, Community Council, Regional Food Bank of Oklahoma, USDA and Divisional Headquarters. Ensures paperwork is accurate and complete and in accordance with program requirements; prepares and maintains statistical records of all activities, enters data in department database and generates reports, as requested, in an accurate and timely manner. Maintains a daily tally of household and persons served; enters data in established database and generates monthly report. Other Responsibilities (5%) Evaluates and monitors the client in-take process; provides input and direction to staff and volunteers, as needed, to ensure the process runs smoothly and applications are expedited in a timely manner. Attends and participates in staff meetings, ministry and community meetings, public awareness events, community outreach and other events as requested by the Managerof Social Services or Corps Officer. Assists at the client in-take window, as needed. Assists with and participates in Christmas Angel Tree distribution, Disaster Services and other Social Services programs as requested by the Director of Social Services. Performs other duties as assigned.

Requirements

High School Diploma or G.E.D., preferred and two years' experience working in a warehouse setting and two years progressively responsible administration experience or any equivalent combination of training and experience which provides the required knowledge, skills and abilities
Valid Driver's License
Forklift Certification
Ability to meet attendance requirements
Ability to read, write, and communicate the English language
Ability to ready and follow written and oral instructions
Ability to prepare and analyze figures, data and statistical reports
Ability to perform strenuous, heavy work involving the lifting and carrying of heavy objects
Ability to perform continuous walking, standing, and stooping
Ability to greet guests, such as volunteers, clients and donors
Ability to alternate between manual labor duties and contact with public, guests, clients and volunteers
Ability to drive forklift, operate a manual forklift and/or operate a manual two-wheeler/dolly
Ability to push/pull equipment
Ability to operate equipment necessary to complete the essential functions of the position
Ability to move hands in repetitive motions including grasping, holding and finger dexterity
Ability to display eye-hand coordination
Ability to visually inspect, distinguish colors, measure/assemble at distance close to the eye
Ability to climb stairs, step stools and ladders
Ability to carry equipment necessary to complete the essential functions of the position

Responsibilities

Coordinates, directs, monitors and participates in the day-to-day operations of the Client Choice Food Pantry and overstock warehouse including ordering, processing, stocking, storing and distributing food pantry items
Maintains an accurate count of inventory to minimize out of stock situations and investigates any discrepancies
Oversees and assists pantry volunteers
Trains staff and volunteers in equipment safety to ensure that operations run smoothly and in compliance with established policies and procedures
Prepares and maintains statistical records of all activities, enters data in department database and generates reports, as requested, in an accurate and timely manner
Orders food and supplies, in appropriate quantities, from the Regional Food Bank of Oklahoma, including USDA items
Monitors expenditures to ensure compliance with monthly food budget
Monitors the supply of inventory available in the warehouse/pantry, including all foods and supplies, in order to determine the areas needing additional stock
Coordinates the arrival and distribution of all ordered and donated items ensuring that items reach the appropriate destination in a timely manner
Receive, count, stock items delivered
Coordinates daily warehouse deliveries including accepting, unloading, organizing and storing of donated and ordered items
Inspects ordered and donated items for freshness; rotates inventory in order to prevent or minimize food spoilage; discards items in accordance with established procedures
Maintains signage and proper freezer/refrigerator temperature logs as required for USDA regulations
Ensures the warehouse area is properly maintained and secured at all times; keeps the dock and storage area clean, organized and in conformance with generally accepted standards for safety and fire codes
Stores tools and equipment in an orderly and accessible manner in designated warehouse area
Coordinates scheduling needs with Volunteer Coordinator
Meets weekly with the Manager of Social Services on Client Choice Food Pantry operations and to keep Manager informed of any pressing matters
Receives and responds appropriately to pantry clients' questions or concerns; informs Social Services Manager of each concern and how it was resolved
Maintains and updates food recall information binder
Assists staff with loading and unloading of items requiring a forklift
Supervises staff and volunteers in stocking/restocking the Client Choice Food Pantry
Inspects work in progress and upon completion for accuracy and completeness
Responds to volunteers and staff questions
Ensures the work is performed in compliance with established standards, policies and procedures
Supervises food distribution and ensures an atmosphere of safety, respect, dignity and service
Supervises and participates in daily and weekly housekeeping duties for pantry and warehouse
Ensures that the warehouse, food pantry, refrigerators, freezers, coat room and outside area is maintained in a neat and orderly manner
Oversees reporting on emergency food boxes as part of the monthly intake data report
Develops, updates, and maintains Procedures and Safety Manual for the Client Choice Food Pantry ensuring compliance with program regulations and requirements
Provides in-depth training to staff and volunteers on pantry and warehouse procedures and safety guidelines
Monitors volunteers break schedules, personal hygiene and safety issues
Supervises and coordinates food sorting and salvage activities, including USDA commodities and produce, with designated Salvation Army departments and Social Services staff
Prepares, maintains and completes necessary paperwork in compliance with program requirements
Maintains statistical records of service and reports such as required by United Way, Community Council, Regional Food Bank of Oklahoma, USDA and Divisional Headquarters
Ensures paperwork is accurate and complete and in accordance with program requirements
Maintains a daily tally of household and persons served
Enters data in established database and generates monthly report
Evaluates and monitors the client in-take process
Provides input and direction to staff and volunteers, as needed, to ensure the process runs smoothly and applications are expedited in a timely manner
Attends and participates in staff meetings, ministry and community meetings, public awareness events, community outreach and other events as requested by the Managerof Social Services or Corps Officer
Assists at the client in-take window, as needed
Assists with and participates in Christmas Angel Tree distribution, Disaster Services and other Social Services programs as requested by the Director of Social Services
Performs other duties as assigned