Client Relations Specialist (Front Desk)

Pape-Dawson • San Antonio, TX

2d • Onsite

About The Position

Overview: As the first face and voice of Pape-Dawson Engineers, the Client Relations Specialist serves as a true brand ambassador—creating a welcoming and professional environment for clients, guests, and team members alike. This highly visible role is essential to delivering a positive first impression and upholding the company’s reputation for excellence and respect. Pape-Dawson is a leading civil engineering and professional services firm, with a history of delivering award-winning infrastructure and development projects with national impact. Our diverse team of experts is passionate about solving complex problems and making a difference in our communities. We offer career opportunities in a company culture that values personal growth and professional excellence. With world-class benefits and a commitment to your overall wellbeing, Pape-Dawson is a place where you can thrive both personally and professionally.

Requirements

• Minimum of 3 years of experience in a front office or client-facing administrative role
• Experience answering and routing calls using a multi-line phone system
• Strong professional presence with outstanding interpersonal skills
• Exceptional verbal and written communication abilities
• Proficiency in Microsoft Outlook for calendar management
• Proven organizational skills with the ability to manage multiple tasks and schedule meetings accurately
• Dependable, trustworthy, and able to handle confidential information with integrity
• Availability to work Monday through Friday, and able to work an 8-hour shift within the front desk coverage window of 7:30 a.m. to 5:30 p.m.

Responsibilities

• Greet all visitors and callers in a professional, courteous, and respectful manner
• Provide prompt and thorough message handling and communication follow-up
• Manage front office operations including conference room scheduling, visitor coordination, and lobby presentation
• Coordinate catering needs and logistics for internal and client-facing meetings
• Ensure conference rooms are clean, organized, and stocked with necessary supplies throughout the day
• Process, route, and distribute sensitive and confidential documents with discretion
• Oversee the pick-up and delivery of engineering documents in the front office

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees