Clinical Administrative Assistant - LA PA Program
About The Position
Overview The administrative assistant for the Physician Assistant Program works closely with the Program Director, Associate Program Director, Academic Coordinator, Clinical Coordinator, Culminating Coordinator and Remediation Team to help orchestrate all phases of the Program. Responsibilities Provides administrative support to the PA Program, but not limited to the following: Scheduling Works closely with the Coordinators in scheduling instructors Communicating with instructors on date and time availability each semester Creating a monthly calendar for the students Coordination/scheduling of various PA Program Committee meetings Assists with general correspondence, surveys, funding applications, scheduling appointments, self-study reports Prepares material for distribution to students; such as examinations if necessary, room availability Records Maintenance Student Files – academic/clinical, correspondence Organize and maintain all course lecture material and assessments in BOX Syllabi Maintenance and Creation of Test files – Examsoft, PAEA, End of Rotation Exams, Etc. Health Forms Evaluations Bio/Sketch- Health Forms Collects updated health forms/Immunizations Ensures forms are reviewed and in Maintains files Typing and Filing Correspondence Meeting Minutes Examinations Evaluations Forms Lecture Outlines Emails and Calls Responds to inquiries Records and delivers messages Proctoring of Exams and Room Requests Exxat System Canvas Qualifications Education, Preparation, and Training 2 or more years’ experience with administrative work, preferably in education Associates or Bachelor’s Degree recommended Skills Requires ability to manage multiple and varied tasks with frequent high levels of urgency or sensitivity Must be able to work collaboratively and effectively with colleagues in a team environment. Good interpersonal skills are required, both written and oral Physical Demands Sitting for long periods of time Extensive use of computers Ability to lift 5 lbs. Computer Skills Proficiency in Microsoft Office Suite including Word, Excel, Power Point, Outlook Travel Travel to other campuses for Retreats when required Specific Additional Individual Responsibilities : See attached QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties.
Requirements
- 2 or more years’ experience with administrative work, preferably in education
- Associates or Bachelor’s Degree recommended
- Requires ability to manage multiple and varied tasks with frequent high levels of urgency or sensitivity
- Must be able to work collaboratively and effectively with colleagues in a team environment.
- Good interpersonal skills are required, both written and oral
- Sitting for long periods of time
- Extensive use of computers
- Ability to lift 5 lbs.
- Proficiency in Microsoft Office Suite including Word, Excel, Power Point, Outlook
- Travel to other campuses for Retreats when required
Responsibilities
- Scheduling instructors
- Communicating with instructors on date and time availability each semester
- Creating a monthly calendar for the students
- Coordination/scheduling of various PA Program Committee meetings
- Assists with general correspondence, surveys, funding applications, scheduling appointments, self-study reports
- Prepares material for distribution to students; such as examinations if necessary, room availability
- Student Files – academic/clinical, correspondence
- Organize and maintain all course lecture material and assessments in BOX
- Syllabi Maintenance and Creation of Test files – Examsoft, PAEA, End of Rotation Exams, Etc.
- Health Forms Evaluations Bio/Sketch- Health Forms
- Collects updated health forms/Immunizations
- Ensures forms are reviewed and in Maintains files
- Typing and Filing Correspondence Meeting Minutes Examinations Evaluations Forms Lecture Outlines
- Emails and Calls Responds to inquiries
- Records and delivers messages
- Proctoring of Exams and Room Requests
- Exxat System
- Canvas
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
