Clinical Placement Coordinator

Vanderbilt University•Nashville, TN

18d

About The Position

The Clinical Placement Office works collaboratively with faculty, program directors, and students to ensure all students have a productive clinical experience. The Office is responsible for coordinating clinical placements across VUSN academic programs and ensuring all appropriate agreements are in place and all agency requirements are met for student rotations. This includes working with clinical partners across Middle Tennessee, throughout the United Statues, and occasionally internationally.

Requirements

Bachelor's degree preferred; relevant job experience may be accepted in lieu of a degree
Two to four years of experience in higher education, healthcare administration, or clinical education preferred
Demonstrated experience coordinating complex schedules and deadlines with multiple stakeholders
Proven ability to work in a compliance-drive and highly regulated environment

Nice To Haves

Experience using student information systems or clinical placement platforms (e.g. Exxat, TCPS) preferred

Responsibilities

Clinical Placement & Rotation Management Coordinate student clinical rotations for assigned undergraduate and graduate nursing programs in partnership with faculty and external agencies.
Manage rotation schedules and changes on an eight-week cycle to ensure continuity and accuracy
Compile, publish, and maintain student placement data and rosters across multiple systems (Exxat, VUMC and external platforms as applicable)
Attend and support orientations for assigned student cohorts
Ensure students and clinical faculty meet all institutional and agency compliance requirements
Clear and credential clinical faculty for teaching assignments as required
Submit required documentation to maintain VUSN and agency compliance and prevent rotation delays
Maintain accurate student and faculty records across multiple systems (Exxat, TCPS, VUMC portals, and external systems as applicable)
Services as TCPS back-up during peak volume periods.
Partner with program directors and faculty for assigned programs to establish timelines and meet operational deadlines
Communicate placement details, requirements, and changes to students and faculty
Initiate and support VUMC VUNetID and eStar access and troubleshoot common access issues
Respond to student inquiries and provide individualized support as needed
Participate in Clinical Placement departmental meetings