26-27 Co-Curricular Program Coordinator

St. Augustine Preparatory Academy • Milwaukee, WI

4d

About The Position

In this Role, you will serve as the primary coordinator for operations, communications, and systems, supporting co-curricular programming across multiple departments. This role ensures that schedules, logistics, communication, data systems, and administrative workflows run smoothly, enabling students, advisors, and program leaders to thrive. The position functions cross-departmentally with primary support for Arts, Clubs, Summer, and College and Career programming as needed. This is a high-impact, non-leadership role focused on execution, coordination, problem-solving, and continuous improvement through systems and technology.

Requirements

• A belief in the ability of every child and commitment to excellence
• Alignment with Aug Prep’s Mission, North Star, and Christian values
• Strong organizational, logistics, and communication skills
• Advanced proficiency in Google Workspace (Sheets, Docs, Calendar, Drive)
• Comfortable learning and applying new technologies and AI tools
• Attention to detail with strong follow-through
• Ability to manage multiple timelines calmly and accurately
• Team player with a service mindset

Nice To Haves

• Bachelor’s Degree preferred
• Bilingual in Spanish is a plus

Responsibilities

• Manage scheduling and logistics systems for student co-curricular programming. Including events, practices, meetings, transportation, supervision coverage, and facility reservations.
• Oversee systems such as Google Workspace, PowerSchool workflows, website updates, IncidentIQ, and Bound, and manage and navigate shared calendars as applicable.
• Support budgeting logistics, purchase tracking, ordering coordination, and inventory systems for co-curricular programs.
• Serve as a central logistics point for program operations, event-day coordination, and facility use alignment
• Support program leaders with off-site tasks, purchasing, deliveries, and student transportation.
• Build operational efficiencies using Google Workspace and emerging AI technologies
• Serve as a primary communication hub for families, students, advisors, coaches, and staff across co-curricular programs
• Send schedules, updates, changes, forms, and reminders clearly and consistently
• Support cross-department communication related to events, calendars, and last-minute changes
• Provide front-facing support for questions and problem-solving related to co-curricular programming
• Ensure consistent messaging across email, websites, and internal platforms
• Learn and help develop marketing and communications strategies related to co-curricular programming
• Support program leaders across Arts, Clubs, Summer, and College and Career programming
• Coordinate reporting, documentation, and other administrative tasks
• Assist with facility booking, transportation, student rosters, budget tasks, and program logistics
• Provide flexible support for co-curricular events and initiatives as needed
• Maintain digital records and shared drives for co-curricular departments
• Learn and apply emerging AI tools for scheduling, communication, reporting, and workflows
• Improve efficiency across co-curricular programming through automation, systems design, and digital organization
• Support long-term operational scaling of co-curricular programs across campuses

Benefits

• Aug Prep offers a robust benefits package including medical/dental/vision
• a 401(k) with employer match and employer-sponsored disability coverage
• Full-time employees each receive $2500/year for college courses or professional development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level