Collateral Scan Clerk

Fairway Independent Mortgage Corporation • Carrollton, TX

1d • Onsite

About The Position

We are looking for a meticulous and organized Document Imaging & Logistics Specialist to join our post-closing team for a temporary, on-site assignment. In this role, you will be the guardian of our digital and physical file flow, ensuring that critical mortgage collateral is accurately scanned, indexed, and prepared for daily shipment to our investors and warehouse banks.

Requirements

• Experience: 1+ years of experience in a professional office environment, specifically working with commercial scanners or high-volume copiers.
• Skills: Strong time-management and multi-tasking abilities; excellent written and oral communication.
• Knowledge: A basic understanding of the "Life of a Loan" post-funding and mortgage-related terminology is a plus.
• Education: High School Diploma or GED required.

Nice To Haves

• Knowledge: A basic understanding of the "Life of a Loan" post-funding and mortgage-related terminology is a plus.

Responsibilities

• High-Volume Imaging: Operate commercial-grade scanners to digitize loan packages based on funding and disbursement dates, with an immediate focus on "Priority Files."
• Quality Assurance: Conduct a "first-pass" review of all digital images to ensure clarity and accuracy, correcting any system errors or hardware jams in real-time.
• File Management: Organize physical folders by Warehouse Bank, separating collateral documents from closing packages to ensure a streamlined delivery process.
• Logistics & Shipping: Track daily package progress and ensure all physical shipments are ready and picked up by UPS/FedEx at the end of every business day.
• Equipment Maintenance: Maintain a clean and efficient workspace, following specific procedures for scanner upkeep and reporting mechanical issues to leadership.
• Tracking & Reporting: Maintain detailed scan logs and error reports to ensure 100% accountability for every file processed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees