College Office Coordinator

Roxbury Prep Charter School • Boston, MA

5d • $19 - $26

About The Position

Uncommon Schools is a nonprofit network of high-performing public charter schools dedicated to providing an exceptional K-12 education in economically disadvantaged communities. Operating in Boston, Camden, New York City, Newark, and Rochester, we are committed to closing the college completion gap and preparing every student for college and beyond. Our students consistently exceed national benchmarks , reflecting our dedication to their success. We invest deeply in our educators , offering weekly coaching, feedback, and professional development to ensure excellence in teaching and leadership. Join us to work hard, do good, and make a lasting difference! Job Description The College Access & Success Coordinator is responsible for excellent educational programming that achieves the Uncommon mission of preparing its students for success at competitive four-year colleges and universities.

Requirements

• 2-3 years of office experience preferred, ideally with an education agency
• Excellent communication skills, both verbal and written
• Strong interpersonal skills with students, parents, colleagues and community members
• Basic finance skills and comfort learning new finance processes
• Strong organization skills and attention to detail
• Excellent computer skills, including Microsoft Word, Excel, Publisher, PowerPoint
• Maturity and ability to work independently
• Must enjoy contact with children and parents
• Ability to manage multiple tasks and meet tight deadlines
• Able to lift and move packages up to 30 lbs.
• Bachelor’s degree required

Nice To Haves

• Prior experience working in schools and/or urban communities preferred
• Spanish-speaking skills strongly preferred to support effective communication with our students, families, and community members.

Responsibilities

• Performs general administrative duties such as answering phones, ordering office supplies, and facilitating mailings and electronic submission of school documents to colleges.
• Coordinates and schedules college admissions officer visits to school during the fall semester.
• Manages and tracks student requests to attend college visits.
• Manages the collection and input of student data including standardized test scores, contact information for partner colleges & universities, event RSVP and attendance, etc.
• Manages expense reporting and reimbursement requests for both the Alumni Coordinator and the Director of College Completion via purchase order software.
• Assists Alumni Coordinator with gathering student materials and compiling reimbursement reports for the Alumni Book Scholarship.
• Assists with the scheduling of seasonal parent meetings for college counselors.
• Communicates regularly with students and parents via hard mailings, email blasts, phone blasts and direct phone calls.
• Works with office staff on the planning, implementation and execution of all special programs and events . These events include, but are not limited to mock interviews, college road trips, college fairs, essay writing retreats, Alumni Day, Senior Signing Day, Graduation, etc.
• Participates actively in all training and professional development sessions throughout the year
• Meets weekly with office staff to check in on departmental tasks and milestones.
• Reports to Director of College Counseling.
• Coordinates with the Operations staff regarding family paperwork and contact information.
• Be present and engaged throughout the school day, on a schedule approved by their Manager, in accordance with the School calendar.
• Work periodic evenings (school wide events such as report card conferences, student performances, etc.)
• Commit to continual professional growth, participating actively in department meetings, faculty meetings, and other meetings.
• Participate in an annual three-week staff orientation and training.

Benefits

• Generous paid time off inclusive of sick time, paid holidays, and 10 weeks of paid breaks (Spring, Winter, and Summer).
• Extensive, best-in-class training and development
• Comprehensive health, dental, and vision insurance plans + pre-tax flexible spending (FSA), dependent care (DCFSA), and health saving accounts (HSA)
• Financial Planning
• Pension through Mass. Teachers Retirement System
• 403(b) retirement savings program
• Paid leave of absence options (parental, medical, disability, etc.)
• Mental health and counseling support + wellness benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level