Commercial Property Manager

Proper Solutions•Rancho Mirage, CA

6d•$55,000 - $65,000

About The Position

Our client, a boutique commercial property management and leasing firm, is seeking an experienced Commercial Property Manager to oversee day-to-day property management operations for their diverse portfolio. They manage 12 commercial property owner associations and approximately 40 commercial buildings, serving around 150 tenants throughout the Coachella Valley. This role requires a proactive decision-maker who can balance tenant relations, vendor management, budget oversight, and property maintenance while maintaining strong communication with property owners and leadership. The ideal candidate will have hands-on commercial real estate experience, excellent written communication skills, and the ability to make informed decisions independently for routine matters while escalating complex issues appropriately. This position involves both office-based work and regular field visits to properties throughout the week.

Requirements

2+ years of commercial property management experience (required)
Strong understanding of commercial real estate operations, tenant relations, and building systems
Proficiency in Yardi Breeze or similar property management software
Advanced skills in Microsoft Excel for tracking, reporting, and budget management
Excellent written communication skills with the ability to draft professional, clear emails and correspondence
Valid California driver's license and reliable transportation for frequent property visits
Availability for occasional after-hours emergency response (rare, but necessary for critical issues)

Nice To Haves

Experience with Stratafolio work order management system
Familiarity with Commercial Property Owner Association (COA) management
Knowledge of NNN lease structures and reconciliations
Property management certification (CPM, ARM, CAM, or similar)
Experience managing construction or renovation projects

Responsibilities

Approve and deny work orders daily in Stratafolio and other tracking systems, maintaining clear communication channels
Conduct monthly property inspections and drive-bys to assess property conditions
Identify and recommend property improvement projects including asphalt, concrete, lighting, landscaping, roof maintenance, HVAC systems, building aesthetics, and signage
Deliver 3-Day Pay Rent or Quit Notices to tenant premises and coordinate with email delivery timelines
Approve 3-Day Notices after understanding tenant circumstances and attempting resolution when possible
Coordinate on-site contractor meetings and walk-throughs as needed (minimizing frequency when possible)
Collaborate with the leasing team to understand desired space layouts and tenant improvement requirements
Assess property owner preferences regarding renovation budgets and scope (minimal investment vs. full remodels)
Plan, schedule, and oversee construction and remodel projects from inception to completion
Provide regular progress updates to the leasing team with projected completion dates
Ensure renovated spaces are ready for marketing and lease-up
Create, manage, and reconcile NNN (Triple Net) budgets in coordination with the accounting team
Monitor expenses against budgets and adjust spending accordingly
Present all NNN budgets and reconciliations to the President in annual meetings (end of January)
Manage association budgets by reviewing expenses, adjusting as necessary, and presenting to boards for approval before annual meetings
Coordinate with insurance providers 30 days prior to policy expiration for renewals
Schedule, invite, and prepare comprehensive documentation for annual member and board meetings each fall
Prepare meeting materials including: Agendas, Meeting Notifications, Ballots, Proxies, Vote Allotments, Budgets, P&L Budget vs Actual reports, Balance Sheets, Accounts Receivable, and Accounts Payable
Ensure quorum by confirming board availability and following up with members
Present and obtain budget approval from boards prior to member meetings
Distribute financial documents and meeting materials to all members in advance
Work closely with support staff (receptionist/PM assistant) to review work orders, approve vendor bids, and delegate tasks
Participate in weekly meetings to discuss property project approvals and priorities
Maintain professional written communication with tenants, vendors, property owners, and association board members
Coordinate with the leasing team during tenant move-outs and property turnovers
Serve as the primary point of contact for routine property management decisions