Commercial Real Estate Administrator

Healthpeak Properties, Inc.•Seattle, WA

2d•$29 - $31•Onsite

About The Position

Healthpeak Properties is a fully integrated real estate investment trust (REIT) and an S&P 500 company. We specialize in owning, operating, and developing high-quality real estate focused on healthcare discovery and delivery. Our impressive portfolio includes nearly 50 million square feet of medical outpatient buildings, lab and life science facilities and Senior Assisted Living centers. POSITION RESPONSIBILITIES Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to: Answer phone and assist with tenant needs Monitor, create, and update tenant requests and preventative maintenance tasks in work order system; respond to inquiries by providing routine information and/or taking and delivering messages Receive, distribute, and review all purchase orders, track purchase orders/invoices in Yardi, alert management of any problems or unresolved purchase orders/invoices, and run monthly reports Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc. Maintain inventory of office supplies and assist with procurement of office and maintenance materials Order new or update existing building signage and electronic directory boards Coordinate annual fire drills and safety training at properties Assist with preparing and administering master service agreements along with new vendor setup Monitor outside vendors for compliance of contracts and certificates of insurance Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents Responsible for accounts payable, accounts receivable and reporting; organize and code invoices Assist manager and building engineers with update of sub metered electrical and water analysis worksheets as utility invoices are received Compiling and reviewing Tenant Billings and other miscellaneous charges and prepare monthly chargeback forms to be submitted to property accountant Provide management team with aged delinquency reports and send delinquency letters Work closely with third party janitorial staff to ensure contract compliance and maintain janitorial square footage report Manage badge requests and renewals relating to building access Prepare and maintain tenant handbooks and oversee quarterly newsletters

Requirements

High School Diploma or GED required, associate or bachelor’s degree preferred
Previous exposure to commercial property management, Healthcare preferred
Experience with Yardi software
Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
Possess professional demeanor and excellent interpersonal and customer service skills
Have access to reliable transportation and maintain a valid driver's license
Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
Excellent communication skills, both verbal and written
Ability to work independently
Ability to travel: <5%
Onsite attendance is an essential function of the job and is required in-office or at properties five (5) days per week

Responsibilities

Answer phone and assist with tenant needs
Monitor, create, and update tenant requests and preventative maintenance tasks in work order system; respond to inquiries by providing routine information and/or taking and delivering messages
Receive, distribute, and review all purchase orders, track purchase orders/invoices in Yardi, alert management of any problems or unresolved purchase orders/invoices, and run monthly reports
Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.
Maintain inventory of office supplies and assist with procurement of office and maintenance materials
Order new or update existing building signage and electronic directory boards
Coordinate annual fire drills and safety training at properties
Assist with preparing and administering master service agreements along with new vendor setup
Monitor outside vendors for compliance of contracts and certificates of insurance
Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
Responsible for accounts payable, accounts receivable and reporting; organize and code invoices
Assist manager and building engineers with update of sub metered electrical and water analysis worksheets as utility invoices are received
Compiling and reviewing Tenant Billings and other miscellaneous charges and prepare monthly chargeback forms to be submitted to property accountant
Provide management team with aged delinquency reports and send delinquency letters
Work closely with third party janitorial staff to ensure contract compliance and maintain janitorial square footage report
Manage badge requests and renewals relating to building access
Prepare and maintain tenant handbooks and oversee quarterly newsletters