Compliance Administrative Assistant (Temporary)

HumanGood • Pleasanton, CA

4d • $21 - $26 • Remote

About The Position

Under the supervision of the Senior Director of Financial Compliance & Risk
Management, the Compliance Administrative Assistant primary role is to support
the organization’s compliance and tax-related obligations by assisting with
federal, state, and local regulatory filings. This role is responsible for
preparing, tracking, and maintaining a variety of compliance submissions,
including property tax filings, unclaimed property (escheatment) filings, income
tax support documentation, and property tax exemption applications. The position
requires strong attention to detail, excellent organizational skills, and the
ability to manage multiple deadlines across jurisdictions. The Compliance
Administrative Assistant coordinates with Finance and other departments as
needed and provides administrative support to the Senior Director of Financial
Compliance and the Compliance team. The role is expected to consistently
demonstrate professionalism and a commitment to high-quality internal customer
service.

Please note, this is a temporary position lasting up to 9 months, starting
ASAP

This position is remote; candidates must reside in a state in which HumanGood
operates to be considered

Requirements

• Associate’s or bachelor’s degree in accounting or equivalent practical experience.
• 1-2 years of relevant prior work experience.
• A proven track record of initiative, organizational skills, follow-through, delivering quality work product on time, and using independent thinking and good judgment to solve complex problems.
• Ability to organize, prioritize and negotiate deliverables with multiple requestors.
• Excellent oral and written communication skills and the ability to present a positive and hospitable image to all types of people.
• Advanced proficiency in computer skills and the MS Office suite of applications.
• Ability to work with minimal supervision.
• Ability to maintain confidentiality of sensitive information.

Responsibilities

• Assist with the compilation, preparation, coordination, and submission of federal, state, and local regulatory and tax filings and payments, ensuring accuracy and timeliness.
• Support compliance activities by tracking deadlines, gathering data, and preparing schedules under the direction of compliance leadership.
• Assist with the preparation, submission, payment, and tracking of property tax filings.
• Support property tax exemption applications, renewals, and maintenance of supporting documentation.
• Assist with unclaimed property (escheatment) filings, including preparation and mailing of due diligence letters, tracking submissions, reporting, and record retention.
• Process Finance department mail and code invoices as assigned.
• Pull and organize reports and data required for compliance and tax filings.
• Provide administrative support to the Purchase Card Administration team as needed.
• Assist with general Finance administrative tasks as assigned by the supervisor.
• Support inter- and intra-departmental surveys and initiatives aimed at improving Finance department engagement and customer service.
• Assist with maintaining departmental policies, procedures, and documentation.
• Participate in process improvement, documentation, and workflow streamlining initiatives as assigned.

Benefits

• As the largest nonprofit owner/operator of senior living communities in California and one of the largest in the country, we are more than just a place to work. We are here to ensure that all we serve are provided with every opportunity to become their best selves as they define it, and this begins with YOU.
• At HumanGood, we offer the opportunity to be part of something bigger than yourself on top of an incredible package of benefits and perks for our Team Members that can add up to 40% of your base pay. Temporary team members who meet eligibility requirements may qualify for company benefits.
• Come see what HumanGood has to offer!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree