Compliance & Contracts Analyst

Venable LLP•Washington, DC

13h•$71,000 - $78,000

About The Position

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to compliance & contracts management. That’s why we’re looking for a Compliance & Contracts Analyst to provide administrative and analytical support for the firm’s contracts and compliance processes. The ideal candidate will be responsible for... Contracts & OCG Support Reviewing client engagement letters to ensure conformity with arrangements approved in file opening or via change forms and tracking identified issues through approval, resolution, and final documentation; Identifying non-standard or client-specific terms and routing them to appropriate stakeholders for review and approval Following established workflows, approval processes, and naming conventions; understanding the importance of documentation, version control, and audit readiness. Tracking & Database Management Maintaining contract and compliance databases, ensuring documents, metadata, and key terms are complete and up to date; Maintaining records of client-specific provisions, exceptions, and negotiated positions for ongoing reference and compliance; Tracking finalized client agreements and related documents, including effective dates, amendments, and superseded versions Managing notifications, reminders, and alerts related to approvals, updates, or required actions Compliance & Administrative Support Assisting with responding to client compliance requests and internal information needs by gathering and organizing relevant documentation; Escalating issues, inconsistencies, or potential risks to Compliance attorneys or SMEs as appropriate Preparing redlined versions of engagement letters, OCGs, or related documents as needed to support attorney review Supporting updates to internal policies, templates, and reference materials related to contracts and compliance Confirming receipt of required upfront retainers in coordination with Accounting and document confirmation in firm systems, when applicable Collaboration & Process Support Serving as a point of contact for basic questions regarding client documents, contract or review status, and tracking processes Collaborating with attorneys, Compliance team members, LAAs, and business professionals to support intake, review, routing, and follow-up activities Assisting with process improvements, system clean-up, and data quality initiatives to enhance efficiency and reliability; Supporting implementation of new tools, templates, or process changes by assisting with testing, documentation, and user adoption The successful candidate will demonstrate...

Requirements

Bachelor's degree, paralegal certificate, or equivalent experience
Minimum 2 years of experience in a legal, compliance, contracts, or administrative support role
Proficiency with Microsoft Office and database or document management systems
Demonstrates consistent accuracy when reviewing, uploading, categorizing, and tracking documents; identifies discrepancies, missing information, or inconsistencies and flags them appropriately
Ability to effectively coordinate multiple competing tasks and deadlines in a fast-paced environment while maintaining organized records and meeting turnaround expectations
Ability to communicate clearly and professionally with attorneys, SMEs, and support staff; providing timely updates and responding promptly to inquiries regarding status or next steps
Ability to handles sensitive client, contractual, and firm information with discretion; understands the importance of confidentiality and data protection in a law firm environment

Nice To Haves

Experience in a law firm, legal operations, or professional services environment
Knowledge of standard contract concepts, compliance principles, client engagement, and outside counsel guidelines (OCGs) or contract tracking systems process preferred.

Responsibilities

Reviewing client engagement letters to ensure conformity with arrangements approved in file opening or via change forms and tracking identified issues through approval, resolution, and final documentation
Identifying non-standard or client-specific terms and routing them to appropriate stakeholders for review and approval
Following established workflows, approval processes, and naming conventions
Maintaining contract and compliance databases, ensuring documents, metadata, and key terms are complete and up to date
Maintaining records of client-specific provisions, exceptions, and negotiated positions for ongoing reference and compliance
Tracking finalized client agreements and related documents, including effective dates, amendments, and superseded versions
Managing notifications, reminders, and alerts related to approvals, updates, or required actions
Assisting with responding to client compliance requests and internal information needs by gathering and organizing relevant documentation
Escalating issues, inconsistencies, or potential risks to Compliance attorneys or SMEs as appropriate
Preparing redlined versions of engagement letters, OCGs, or related documents as needed to support attorney review
Supporting updates to internal policies, templates, and reference materials related to contracts and compliance
Confirming receipt of required upfront retainers in coordination with Accounting and document confirmation in firm systems, when applicable
Serving as a point of contact for basic questions regarding client documents, contract or review status, and tracking processes
Collaborating with attorneys, Compliance team members, LAAs, and business professionals to support intake, review, routing, and follow-up activities
Assisting with process improvements, system clean-up, and data quality initiatives to enhance efficiency and reliability
Supporting implementation of new tools, templates, or process changes by assisting with testing, documentation, and user adoption