Compliance Filings Specialist

PrePass•Phoenix, AZ

1d•Hybrid

About The Position

We are seeking a highly detail-oriented Compliance Filings Specialist to support the execution of federal and state compliance filings for motor carriers. This role is responsible for completing and managing all filings offered by PrePass, ensuring accuracy, regulatory compliance, and timely submission. The Compliance Filings Specialist works closely with internal teams and customers to gather required information, submit filings, and maintain complete compliance records. This position is ideal for someone with hands-on experience in transportation compliance filings who thrives in a process-driven, deadline-focused environment. This is a hybrid position based out of our Phoenix, AZ office.

Requirements

Minimum 2 years of experience managing multiple federal and state motor carrier compliance filings from start to finish, including both initial filings and renewals
Direct experience handling Form 2290, UCR, BOC-3, and biennial updates
Strong attention to detail and ability to manage multiple filings simultaneously
Working knowledge of transportation compliance requirements and filing workflows
Proficiency with digital systems, document management tools, and data entry
Clear written and verbal communication skills
Self-motivated with a proactive approach to continuous improvement
Comfortable managing multiple concurrent filings with overlapping deadlines across jurisdictions

Nice To Haves

Experience executing a broad portfolio of state weight and distance tax filings
Prior experience in trucking, logistics, or carrier support environments
Highly organized with a strong sense of ownership and accountability
Process-driven with a focus on accuracy and consistency
Comfortable working with regulatory requirements and deadlines
Collaborative mindset with the ability to work across teams
Proactive approach to problem solving and continuous improvement

Responsibilities

Execute all compliance filings supported by PrePass, including but not limited to:
DOT number applications and updates
Motor Carrier authority applications and updates
FMCSA application changes and corrections
BOC-3 filings
Unified Carrier Registration (UCR) filings and renewals
Texas Department of Motor Vehicles (TxDMV) motor carrier registration (TX DOT)
New York Highway Use Tax (NY HUT)
Kentucky Weight Distance Tax (KYU)
New Mexico Weight Distance Tax (NM WDT)
Oregon Weight Distance Tax (OR WDT)
Heavy Vehicle Use Tax (HVUT / Form 2290)
Biennial updates
California Motor Carrier Permit (CA MCP)
International Fuel Tax Agreement (IFTA) reporting and renewals
International Registration Plan (IRP) registrations and renewals
Ensure filings are submitted accurately, completely, and in compliance with applicable federal and state regulations
Manage both initial filings and recurring renewals across multiple jurisdictions
Collect, review, and validate carrier information required for filings, including business details, EINs, VINs, and supporting documentation
Enter and maintain accurate filing data within internal systems and document repositories
Upload confirmations, receipts, and compliance documents with appropriate tracking and expiration details
Communicate clearly with customers regarding filing requirements, missing information, and completion status
Respond to filing-related questions and provide guidance on next steps or corrections when needed
Coordinate with internal teams to align filings with onboarding, renewals, and service timelines
Track filing progress and follow through on submissions until acceptance is confirmed
Identify and resolve rejected filings or required corrections in a timely manner
Maintain awareness of filing deadlines to prevent lapses in carrier compliance

Benefits

Robust benefit package that includes medical, dental, and vision that start on date of hire.
Paid Time Off, to include vacation, sick, holidays, and floating holidays.
Paid parental leave.
401(k) plan with employer match.
Company-funded “lifestyle account” upon date of hire for you to apply toward your physical and mental well-being (i.e., ski passes, retreats, gym memberships).
Tuition Reimbursement Program.
Voluntary benefits, to include, but not limited to Legal and Pet Discounts.
Employee Assistance Program (available at no cost to you).
Company-sponsored and funded “Culture Team” that focuses on the Physical, Mental, and Professional well-being of employees.
Community Give-Back initiatives.
Culture that focuses on employee development initiatives.
Company-wide bonus and commission plans.