Compliance Specialist

Prime Electric • Bellevue, WA

2d • $28 - $35 • Onsite

About The Position

At PRIME, a culture of empathy, trust, and belonging is foundational. This is integral in our approach to recruiting, developing, and retaining the best people in the industry. Our growth mindset drives us to embrace challenges and discover what sparks inspiration for creative solutions. PRIME is compelled to keep evolving, and creating new opportunities for those who perform. Our comprehensive services cover the entire lifecycle of a project, capabilities include electrical construction, service and maintenance, underground, utilities services, renewable energy, and low voltage technology solutions.

Consistently recognized as one of Washington’s Best Workplaces!

What You Will Do
Provide support to all Project Management teams and other Corporate Departments as needed with regard to Compliance tasks.
Process and manage documents related to customer prequalification, customer contracts, subcontracts, insurance, bonds, and other compliance-related items.
Specialize in one of the following areas while cross-training in others:
o Customer Prequalification: Review and compile customer qualifications, ensuring all required documentation is collected and submitted on time.
o Customer Contracts: Review, process, and transmit customer contracts, change orders, project insurance, and client compliance documents; track and follow up on outstanding contract documents.
o Subcontract Issuance: Manage the subcontract issuance process, ensuring all required activities are completed.
o Compliance Tracking: Monitor compliance adherence by sub-tier vendors, including tracking, logging, and filing related documents.
o Subcontract Invoicing: Enter subcontract invoicing into the accounting system (Vista), ensuring accuracy and timely processing.
Utilize digital vault system (pVault) to organize, file, and index all documentation, ensuring a streamlined document management process.
Maintain high efficiency and accuracy in data entry tasks within Smartsheet and the accounting system (Vista).
Collaborate with team members in meetings and other inter-company sessions, providing key information and contributing to discussions on compliance matters.
Adhere to the PRIME Safety Program, complying with safety regulations, procedures and safe work practices.
Maintain a physical presence onsite and provide assistance to specific groups, managers and project management teams as needed.
Perform other duties as requested; duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Requirements

• Associate’s degree and 2-3 years’ experience in a role focusing on one or more of the following: Contract Administration, Accounts Payable, Accounts Receivable, Sub-Tier Compliance, Site or Project Coordination; or equivalent combination of education and experience.
• Strong communication skills, both written and verbal, with the ability to effectively, professionally, and diplomatically interface at all levels (customers, clients, subcontractors, vendors, peers, field personnel, managers, and executives).
• Strong attention to detail.
• Customer-focused with an ability to meet deadlines in a fast-paced environment.
• Intermediate to advanced Microsoft Office Suite skills.
• Intermediate to advanced Adobe Acrobat, Blue Beam and Smartsheet skills.
• Solid organizational, prioritization and multi-tasking skills.
• Must possess a sense of urgency while maintaining accuracy.
• Ability to meet deadlines in a fast-paced environment.
• Takes initiative to provide support and all necessary follow-ups and follow-throughs to complete the task.
• Intuitive nature with an emphasis on furthering efficiencies within the department and PRIME.

Nice To Haves

• Construction industry experience a plus.

Responsibilities

• Provide support to all Project Management teams and other Corporate Departments as needed with regard to Compliance tasks.
• Process and manage documents related to customer prequalification, customer contracts, subcontracts, insurance, bonds, and other compliance-related items.
• Specialize in one of the following areas while cross-training in others: o Customer Prequalification: Review and compile customer qualifications, ensuring all required documentation is collected and submitted on time. o Customer Contracts: Review, process, and transmit customer contracts, change orders, project insurance, and client compliance documents; track and follow up on outstanding contract documents. o Subcontract Issuance: Manage the subcontract issuance process, ensuring all required activities are completed. o Compliance Tracking: Monitor compliance adherence by sub-tier vendors, including tracking, logging, and filing related documents. o Subcontract Invoicing: Enter subcontract invoicing into the accounting system (Vista), ensuring accuracy and timely processing.
• Utilize digital vault system (pVault) to organize, file, and index all documentation, ensuring a streamlined document management process.
• Maintain high efficiency and accuracy in data entry tasks within Smartsheet and the accounting system (Vista).
• Collaborate with team members in meetings and other inter-company sessions, providing key information and contributing to discussions on compliance matters.
• Adhere to the PRIME Safety Program, complying with safety regulations, procedures and safe work practices.
• Maintain a physical presence onsite and provide assistance to specific groups, managers and project management teams as needed.
• Perform other duties as requested; duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Benefits

• 100% coverage for Medical, Dental, and Vision, including dependents, with no premium cost to the employee
• 401k Program w/ Direct Benefit
• 100% Employer-paid Life Insurance
• Long Term Disability
• Profit Sharing and Discretionary Bonus Program
• Education/ Training Reimbursement Benefit
• Paid Time off and Holiday Time Off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree