CONFERENCE COORDINATOR

Compass Group•New York, NY

1d•$60,000 - $65,000•Onsite

About The Position

We are seeking a highly organized and service-driven Conference Coordinator to support the execution of onsite meetings and events. This role is essential to ensuring a seamless experience for internal and external stakeholders during meetings, conferences, and executive gatherings. You’ll be the go-to person onsite, managing logistics, coordinating vendors, and delivering exceptional hospitality.

Requirements

2+ years of experience in event coordination, hospitality, or office operations.
Strong attention to detail and ability to manage multiple tasks simultaneously.
Excellent communication and interpersonal skills.
Comfortable working with executives and high-profile guests.
Proficiency in Microsoft Office and event management tools.
Ability to work flexible hours based on event schedules.

Nice To Haves

Experience in corporate office environments or executive support roles.
Familiarity with AV equipment and conference room technology.
Customer service mindset with a proactive approach to problem-solving.

Responsibilities

Serve as the onsite point of contact for corporate meetings and conferences.
Coordinate room setups, AV needs, catering, signage, and guest services.
Liaise with internal teams, facilities, and external vendors to ensure all event elements are executed flawlessly.
Manage attendee check-in, name badges, and event materials.
Monitor event flow and troubleshoot issues in real time.
Maintain inventory of event supplies and ensure spaces are reset post-event.
Support pre-event planning and post-event wrap-up, including feedback collection and reporting.