Conferences Desk Assistant

University of Portland Portal • Portland, OR

1d

About The Position

Conferences Desk Assistants are integral to the daily management and operations of summer camps and conferences at the University of Portland. As the Conference Desk Assistant, you will serve as the primary point of contact for conference guests, providing concierge-style support, including handling inquiries and liaising with campus partners for service fulfillment. Additionally, you will oversee administrative tasks, such as managing precise key inventory and maintaining conference information using various University systems such as Outlook, Airtable, and StarRez. Though each day will include these tasks, their prioritization, volume, and urgency will vary. Whether a busy or quiet shift, your availability to guests is essential. Required Dates: Training: Early April and May (dates TBD ) Conferences begin May 11 – August 3, 2026. There are required work weeks before and after conferences end. Weekly meetings: TBD

Requirements

• Must be enrolled in classes for the 2026-27 academic year.
• Must be able to work at least 15 hours per week and throughout all assigned camps/conferences.
• Must be available for shifts between 8:30 AM – 8:30 PM, seven days a week, including Federal Holidays.
• Must staff the Conference Services Desk as scheduled and respond to client requests.
• Must be able to complete tasks repetitively under varying conditions.
• Advocate for collegiality, including demonstrating a positive attitude and team-oriented approach.
• Adaptable, able to pivot quickly based on evolving priorities.
• Organizational skills, interpersonal communication skills, attention to detail, and ability to manage multiple tasks.
• Mandatory participation in summer staff training sessions.

Nice To Haves

• See above

Responsibilities

• Serve as the primary point of contact for conference guests.
• Provide concierge-style support, including handling inquiries.
• Liaise with campus partners for service fulfillment.
• Oversee administrative tasks.
• Manage precise key inventory.
• Maintain conference information using various University systems such as Outlook, Airtable, and StarRez.
• Staff the Conference Services Desk as scheduled and respond to client requests.
• Complete tasks repetitively under varying conditions.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed