Construction Administration Specialist

Five Below•Philadelphia, PA

About The Position

At Five Below our growth is a result of the people who embrace our purpose: We know life is way better when you are free to Let Go & Have Fun in an amazing experience, filled with unlimited possibilities, priced so low, you can always say yes to the newest, coolest stuff! Just ask any of our over 27,000 associates who work at Five Below and they’ll tell you there’s no other place like it. It all starts with our purpose and then, The Five Below Way, which is our values and behaviors that each and every associate believes in. It’s all about culture at Five Below, making this a place that can inspire you as much as you inspire us with big ideas, super energy, passion, and the ability to make the workplace a WOWplace!

Requirements

3-5 years of contract or project management experience
3-5 years of general accounting experience
Bachelor’s degree in related field
Highly organized, self-motivated, proactive problem-solving approach
Excellent oral and written communication skills
Ability to provide direction to field partners on “next steps” to complete projects
Exceptional skills in Microsoft Office
Ability to handle multiple priorities and meet required deadlines
Ability to work in a very fast paced environment and provide a high level of attention to detail

Nice To Haves

Experience in retail construction is a plus

Responsibilities

Set up and Manage Utilities and Trash
Time Sensitive: Establish water/sewer, gas, and electric accounts for all new/relocated stores
Contact Property Manager to obtain utility data, confirm meter numbers, acquire photos and
billings
Complete and submit applications/paperwork, efficiently and accurately
Manage all documentation and track utility transfer progress
Work with 3rd party (ENGIE) to resolve outstanding items
Confirm how trash is to be handled at each location
Order dumpsters and confirm delivery. Diligently resolve delays/issues
Budgeting and Forecasting
Manage and maintain construction cost tracking reports
Partner with finance team regarding month’s end costs and determine accruals
Ensure Pending Approval Log, Accrual Report, and other cost-reporting spreadsheets are kept up to date
Admin Support within Project Management System - Sitefolio
Time Sensitive: Compile and track all vendor and GC contracts and allocations (new stores, remodels, special projects, etc), ensure all contracts are awarded prior to Construction Start date
Process GC bids via DocuSign, ensure AIA contracts and Sales Tax forms are received prior to Construction Start date
Review/approve/endorse contracts, change orders, invoices, daily
Generate weekly payables report (“flat file”) – resolve incidents (ie “kickouts”)
Collect Tenant Allowances – currently outsourced to third party
Work closely with Manager of Construction Administration and TA Team to review lease for Tenant Allowance requirements
Collect General Contractor and vendor lien waivers for projects
Other Administrative Duties
Set up new vendors/GCs in payables system
Schedule walk-through visits and packages
Attend new store calls and work closely with CPM/Directors to troubleshoot/resolve issues
Track inventory of Cores/Keys
Research aging reports
Gather information required for Tax audits
Support Construction Admin Business License team as needed
Process chargebacks and ensure adequate follow up until receipt of funds is collected
Respond to all inquiries in a timely manner
Provide support to internal partners with ad-hoc requests, as needed
Refer to “Construction Admin checklist” for additional responsibilities