Construction Administrator
About The Position
Ackerman Plumbing is seeking an experienced and driven Construction Administrator to support the operational backbone of our construction production team. This role is responsible for project setup, system integrity, pay application preparation, and production reporting, ensuring seamless coordination between Preconstruction, Operations, and Accounting. The Construction Administrator maintains disciplined project data within Procore and Sage Intacct, helping ensure projects are properly structured from turnover through execution. Family-owned and operated since 1946, Ackerman Plumbing has proudly provided expert craftsmanship across four generations. Our projects range from hospitals and hotels to educational institutions and museums, consistently setting industry standards for quality and reliability. The Construction Administrator is a critical operational role responsible for maintaining project system integrity and supporting production reporting across the construction department. This role ensures proper project setup, alignment of job cost structures, and accurate documentation within Procore and Sage Intacct. By maintaining disciplined project data and documentation, the Construction Administrator ensures alignment between Preconstruction, Operations, and Accounting. This is not a clerical position. The role requires commercial construction knowledge, strong system expertise, and the ability to support leadership with accurate production reporting and documentation.
Requirements
- 3+ years of experience in commercial construction administration or project coordination
- Strong proficiency in Procore (required)
- Experience with Sage Intacct or other Sage ERP systems
- Understanding of job cost structures, cost codes, change order processes, pay applications, and WIP reporting
- Advanced Excel and reporting capabilities
- Strong organizational skills and high attention to detail
- Ability to support cross-functional coordination between Operations, Preconstruction, and Accounting
- Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Construction documentation and project control systems
- Production reporting and job cost analysis tools
Responsibilities
- Attend all project turnover meetings to capture critical project details, including: Final contract value and alternates Billing terms, including retainage, stored materials, and milestone billing Approved and pending change orders Key project risks identified during preconstruction Project schedule milestones Insurance, bonding, and compliance requirements
- Create and configure new projects in Procore
- Establish cost code structure aligned with project estimate
- Upload contract documents and drawings
- Configure Schedule of Values
- Assign Project Manager and Superintendent
- Maintain consistent documentation and file structure
- Create new job records after contract execution
- Enter job details including location, contract value, cost codes, project management assignments, and schedule dates
- Load original Schedule of Values
- Coordinate synchronization between Procore and Sage
- Update project percent complete in Procore in coordination with Project Managers
- Reconcile approved and pending change orders
- Validate Schedule of Values accuracy
- Confirm stored materials documentation
- Assemble supporting documentation required for billing
- Prepare complete pay application packages for internal review
- Produce weekly production dashboards including: Work-in-progress (WIP) Change order pipeline Margin tracking Backlog reporting Labor performance indicators
- Maintain job health reporting for leadership visibility
- Track project risks and documentation gaps
- Support executive and board-level reporting requirements
- Conduct weekly audits of project documentation
- Maintain accurate logs for: RFIs Submittals Change events Commitments Drawings
- Support project closeout documentation tracking
- Maintain consistent file structure and naming conventions across projects
- Commitment to excellence, safety, and customer satisfaction
- All other duties as assigned
Benefits
- Competitive Salary commensurate with experience
- Paid Time Off and 9 Paid Holidays
- Comprehensive Health, Vision, and Dental Insurance
- 401(k) Retirement Plan with 4% Company Match
- Access to the Latest Technology and Project Management Tools
- Ongoing Professional Development and Career Advancement Opportunities
- A collaborative, supportive work environment that fosters excellence
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
