CA Manager

KZF Design Inc•Cincinnati, OH

About The Position

KZF Design is a multidisciplinary architecture, engineering, and planning firm proudly recognized as one of Cincinnati’s Top 100 Places to Work since 2021. We are passionate about creating spaces that serve, inspire, and strengthen communities. Join a team where your voice matters and your work make a difference. The Construction Administrator (CA) is responsible for overseeing construction-phase services to ensure that projects are executed in accordance with contract documents, project specifications, quality standards, and client expectations. This role serves as a key liaison between the design team, contractors, and clients, providing technical expertise, field observations, and coordination throughout the construction process.

Requirements

Capable and experienced in all areas of Construction Administration with an emphasis on performing construction administration services for commercial construction projects in an A/E consulting firm
Comprehensive understanding of the Commercial Construction and A/E Design industry
Strong technical Commercial construction knowledge
Knowledge of A/E industry, including building and site Commercial construction work and materials
Familiarity with all forms of project delivery methods
Familiarity with a variety of Commercial construction concepts, practices, and procedures
Experience with a broad range of commercial project types
Strong understanding of construction documents and specifications
Proactive and diligent in problem solving
Good client skills and contractor relations
Familiarity with Procore, SureTrak, Primavera, Constructware, and similar software
Experience with the State of Ohio OFCC Policy Procedures for Construction Administration a plus, (including OAKS CI) and / or Commonwealth of Kentucky DECA Policy Procedure for Construction Administration (including eCOmm) a plus
Good interpersonal skills that inspire trust, open dialogue and encourages teamwork
Good business judgement and understanding of the business implications of decisions
Good written and oral communications skills; good client skills; fluent in speaking, reading and writing in English
Experience with the State of Ohio DOT (ODOT) Policies and Procedures a plus
Estimating experience using RSMeans CostWorks a plus
Estimating experience using MCACES (MII) a plus
CSI Certified Construction Contract Administrator (CCCA) a plus
LEED certification a plus

Nice To Haves

Experience in Commercial, Industrial and Mixed-Use Developments including Civic, Public Safety, Education, Healthcare, etc.
Familiarity with Adobe InDesign, Bluebeam, MS Project or other project management tools
LEED accreditation or other sustainability credentials a plus

Responsibilities

Help our clients achieve their goals
Work with Market Directors and Project Managers to meet KZF goals and objectives
Maintains technical expertise in your profession and area of work
Provide CA services on assigned projects including in-office responsibilities, as well as field observation responsibilities
Provide daily leadership and management in overseeing the progress of construction by design and specifications
Travel to Project construction sites to perform on-site CA services
Assist with and prepare construction cost estimates
Review construction for general conformance with the construction documents
Support QC/QA processes including providing reviews for technical accuracy, constructability, code conformance, and appropriate level of document detail
Assist Project Managers with development of project schedules and budgets
Provide technical and client management support to projects as needed
Participate in value engineering; attend project team meetings as requested
Provide technical and project support to staff
Assist Directors in mentoring and technical development of staff
Coordinate with Project Managers regarding CA schedule, construction progress and change order costs for assigned projects
Provide proactive leadership in identifying and solving project and client issues
Convey problem issues to project managers
Provide “Lessons Learned” feedback to staff and management
Assist staff with construction administration processes, which typically include bidding assistance, review shop drawings, participate in construction site observation, prepare Request For Information (RFI) responses, review of pay applications, assist with project close-out activities, and work with the Construction Administration Department and other team members to resolve construction issues in a timely manner