Architecture - Construction Administrator

Greenberg Farrow • Charlotte, NC

1d

About The Position

The Construction Administrator plays a critical role in ensuring the successful execution of architectural and construction projects across the Southeast. Reporting to the Managing Director or Studio Director, this position is responsible for supporting project scope, schedule, and budget while working collaboratively with the Project Architect, Project Designer, and multidisciplinary internal teams. The Construction Administrator helps maintain design integrity, oversees construction-phase documentation, and ensures that projects progress efficiently, accurately, and in alignment with firm standards. This role requires a highly organized, proactive, and detail-oriented professional who thrives in a collaborative environment and can manage multiple concurrent projects with confidence and clarity.

Requirements

• Strong technical understanding of construction documents and the ability to interpret architectural and engineering drawings.
• Ability to accurately record and track shop drawings, RFIs, contracts, and related documentation.
• Solid understanding of design and procurement processes.
• Ability to review payment applications with precision and attention to detail.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple concurrent projects.
• Demonstrated problem-solving and critical-thinking abilities.
• Strong project management skills, including the application of tools, techniques, and methodologies to meet project requirements.
• Professional presence demonstrated through competence, reliability, honesty, integrity, respect, positivity, and active listening.
• Graphic presentation skills, including hand drawing and computer rendering.
• Proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Proficiency in AutoCAD.
• Familiarity with Deltek Vision, AIA contract documents, and Revit.
• Bachelor’s or Master’s degree in Construction Management or a related field.
• Minimum of 7 years of progressive experience in construction administration or a closely related discipline.

Nice To Haves

• Experience working with multidisciplinary design teams is preferred.

Responsibilities

• Project Coordination & Administration Work closely with in-house architects, interior designers, planners, landscape architects, and external consultants to support multiple projects simultaneously.
• Maintain ongoing correspondence with consultants regarding submittals, schedules, and project updates.
• Coordinate project schedules and ensure timely delivery of construction administration tasks.
• Manage and track project documentation, including shop drawings, RFIs, contracts, and related records.
• Support the Managing Director in maintaining project scope, schedule, and budget throughout all phases of construction.
• Construction Oversight & Site Support Travel to project sites throughout South Carolina and/or North Carolina to observe construction progress and verify compliance with design intent.
• Assist in identifying and resolving construction-related issues in collaboration with project teams.
• Review payment applications for accuracy and alignment with project progress.
• Documentation & Technical Review Read, interpret, and evaluate construction documents with a high level of technical accuracy.
• Record and track construction-phase documentation, ensuring completeness and compliance with project requirements.
• Support the design and procurement processes by coordinating information flow between project teams and consultants.
• Team Collaboration Work effectively within a team environment, contributing to a positive, professional, and solution-oriented culture.
• Collaborate with multiple teams simultaneously, balancing competing priorities and deadlines.
• Demonstrate leadership qualities through reliability, integrity, thoughtful communication, and a strong work ethic.

Benefits

• Health and Wellness Support We prioritize the well-being of our team members through comprehensive medical, dental, and vision plans, along with a generous Firm contribution to health savings accounts. Other programs that further emphasizes our dedication to the holistic health of our employees include: voluntary short- and long-term disability; voluntary life insurance; accident, critical illness, and hospital indemnity benefits; monthly wellness reimbursements; telehealth benefits; mental health counseling; employee assistance programs; Medicare transition services; and financial wellness benefits.
• Professional Development Opportunities Dedication to continued learning is ingrained in our culture. Our tuition reimbursement program empowers employees to pursue continuous learning, enhancing their education and skill sets to excel in their careers. Mentorship opportunities and benefits such as paid membership to a professional organization and opportunities for selection into our Next Generation Leadership Training or Associates and Directors Program further supports the growth and development of our team.
• Ownership and Prosperity As an ESOP company, GF takes pride in offering every team member a stake in our success. Through the Employee Stock Ownership Plan, our employees benefit from shared company prosperity, creating a culture of shared goals and achievements. You fund your 401(k) through paycheck deferrals, and GF matches your deferrals into the ESOP with shares of company stock.
• Work-Life Integration We understand the importance of Work-Life Balance. Our commitment to flexible work schedules, paid time off, paid holidays, half-day Fridays, and paid parental leave allows our team members to achieve professional success while maintaining a fulfilling personal life.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level