Construction Administrator

OWL Services • Mechanicsburg, PA

7d • Onsite

About The Position

OWL Services is ready to add a Construction Administrator to our team. We are looking for a highly motivated, self starter who can work independently as well as in a fast- paced environment. The Construction Administrator will be tasked to assist the Construction Manager in leading, managing and coordinating the construction and installation of petroleum equipment. This position will be onsite 5 days/week out of our branch in Mechanicsburg, PA.

Requirements

• Documentation Management: Preparing, filing, and organizing project documents, including contracts, submittals, RFIs (Requests for Information), change orders, and daily construction reports.
• Financial Administration: Reviewing invoices, managing subcontractor payments, processing monthly draws, and tracking budgets.
• Project Scheduling & Planning: Coordinating schedules, tracking project milestones, and assisting with pre-construction activities such as assembling bid packages.
• Communication & Coordination: Acting as a liaison between clients, contractors, subcontractors, and vendors to ensure compliance with design plans and building codes.
• Permitting & Compliance: Obtaining required municipal permits and ensuring all documentation meets regulatory requirements.
• Minimum high school diploma or equivalent
• Strong communication skills

Responsibilities

• Documentation Management: Preparing, filing, and organizing project documents, including contracts, submittals, RFIs (Requests for Information), change orders, and daily construction reports.
• Financial Administration: Reviewing invoices, managing subcontractor payments, processing monthly draws, and tracking budgets.
• Project Scheduling & Planning: Coordinating schedules, tracking project milestones, and assisting with pre-construction activities such as assembling bid packages.
• Communication & Coordination: Acting as a liaison between clients, contractors, subcontractors, and vendors to ensure compliance with design plans and building codes.

Benefits

• 10 Paid Holidays
• Flexible Time Off
• 401(k) Company Match
• Health, Dental, and Vision Insurance
• HSA and FSA
• Disability & Occupational Accident Insurance
• Company-Paid Life Insurance Policy
• Employee Assistance Program (EAP)
• World-class paid training program for you to learn the skills for long term career success.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED