Construction Loan Administrator

Reinvestment Fund • Philadelphia, PA

just now • $70,000 - $82,000 • Remote

About The Position

Reinvestment Fund seeks a Construction Loan Administrator to independently manage a portfolio of complex construction and predevelopment loans from initial draw through project completion. This role is designed for a seasoned construction lending professional who can immediately assume responsibility for construction disbursement oversight, risk identification, and borrower communication with minimal onboarding.

The Administrator serves as a subject-matter expert in construction budgets, draw review, inspections, and title matters while also playing a key role in training and mentoring junior staff within the Closing and Disbursements team. This position partners closely with Lending, Portfolio Management, Inspectors, title companies and borrowers to ensure projects remain compliant, adequately funded, and on schedule. This role is a great opportunity for an experienced individual to step in as subject matter expert, work on high impact projects, and help elevate a growing team.

Requirements

• Bachelor’s degree required (finance, real estate, construction management, or related field preferred) or equivalent experience.
• 5+ years of direct experience in commercial construction lending, construction loan administration, or construction disbursement management.
• Demonstrated hands-on experience reviewing construction draws, inspection reports, title endorsements, and lien documentation.
• Advanced ability to read, analyze, and manage construction budgets, including contingencies, interest reserves, retainage, and cost reallocations.
• Strong understanding of construction loan documents, including loan agreements, budgets, and disbursement conditions.
• Proven ability to identify construction risk issues and independently resolve or escalate them appropriately.
• Excellent verbal and written communication skills, with the confidence to challenge incomplete or non-compliant submissions.
• Strong organizational and time-management skills with the ability to manage multiple active projects simultaneously.
• Advanced proficiency in Excel, including budget tracking and reconciliation; proficiency in Word and Outlook required.

Nice To Haves

• Experience training or mentoring junior staff in construction loan administration or disbursement processes.
• Familiarity with social impact, affordable housing, or CDFI lending environments.
• Experience supporting portfolio-level reporting or management dashboards.

Responsibilities

• Independently manage and oversee construction budgets, timelines, and draw activity for a portfolio of active construction and predevelopment loans.
• Conduct detailed reviews of borrower draw requests, including invoices, lien waivers, stored materials, and supporting documentation, to ensure compliance with approved budgets and loan agreements.
• Review and interpret third-party inspection reports, identify discrepancies or risk items, and resolve issues directly with inspectors, borrowers, or internal stakeholders.
• Analyze construction budgets, cost categories, contingencies, and allowances; identify trends, overruns, and funding risks and recommend mitigation strategies.
• Coordinate directly with title companies to obtain title bringdowns, endorsements, and lien coverage necessary to process construction advances.
• Monitor interest reserves, retainage, and contingency balances for sufficiency throughout the life of the project.
• Identify, escalate, and resolve construction-related risks, including budget variances, incomplete documentation, construction delays, and lien exposure.
• Serve as a primary point of contact for borrowers on construction draw procedures, documentation requirements, and issue resolution.
• Train, mentor, and support junior construction loan administrators, including reviewing their work, answering technical questions, and reinforcing best practices.
• Assist management with process improvement, workflow refinement, and quality control related to construction disbursement activities.
• Provide support for post-closing and portfolio-management activities related to construction lending.
• Up to 10% travel may be required.
• Other duties as assigned.

Benefits

• Reinvestment Fund offers a competitive salary based on experience and skills, as well as an excellent benefits package including employer-paid health, disability, and life insurance, 401(k) savings plan with employer match, flexible spending accounts (medical, dependent care and transportation), tuition reimbursement, paid time off, and EAP program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level