Construction Project Administrator

GM Hill Engineering • Jacksonville, FL

1d

About The Position

The Project Administrator supports construction project teams by handling key administrative tasks. Reporting to the Director of Construction and working closely with Project Managers, this role helps manage project documents, subcontractor paperwork, billing, and communication. The position requires accuracy, organization, and the ability to work on multiple projects at once.

Requirements

• Bachelor’s degree or equivalent professional experience.
• 5+ years of administrative experience, preferably in construction, architecture, engineering, or professional services.
• Strong multitasking and time management in a fast-paced environment.
• Excellent communication and customer service skills.
• Highly organized with strong attention to detail.
• Able to work independently and as part of a team.
• Familiarity with certified payroll and general accounting practices.
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint).

Nice To Haves

• Experience with Procore, Bluebeam, and DocuSign is a plus.

Responsibilities

• Provide administrative support to construction project managers and field teams.
• Prepare and review billing documents and subcontractor invoices.
• Collect and organize subcontractor paperwork (W-9s, COIs, bonds, etc.).
• Maintain accurate project files in Procore and on the server.
• Communicate with subcontractors about billing, documentation, and procedures.
• Review and process certified payrolls using LCP Tracker.
• Draft letters, reports, and other project-related documents.
• Coordinate both digital and physical project files.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level