Contract Administrator I: District Maintenance (Austin District)

Texas Department of Transportation•Austin, TX

About The Position

This position oversees and manages policy for advanced and complex contract duties in support of large scope, high-dollar or high-risk contracts. Oversees the execution and administration of contracts by defining requirements, participating and advising on negotiations and ensuring compliance with policy, law and acceptable contracting practices. Monitors progress/benchmarks, financial expenditures, allocations and inspects final results. Serves as the point of contact for contracts and related issues. Work requires extensive contact with governmental officials and private entities. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

Requirements

Bachelor's Degree in business administration, finance, or a related discipline.
6 years of contract administration, contract management, contract development, or related experience (Experience can be satisfied by full time or prorated part time equivalent)
Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications
Valid driver’s license. This position requires driving a state vehicle
Auditing and investigative methods, practices and procedures
Generally accepted accounting principles, procedures, and terminology
Contract negotiation, development and management methods
Contract writing and specifications
Contract administration/management systems
Developing, interpreting, and implementing policies, procedures, and technical information
Research and analysis methodologies
Analyzing and organizing business and technical data
Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
Leading, assigning, reviewing, and monitoring the work of other
Evaluating products, equipment and material

Responsibilities

Confers with procurement staff, legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.
Coordinates analysis oversees interpretation of legislation, statutes, federal regulations and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.
Develops, writes, revises and prepares, procurement documents, change orders, work orders, agreements, time extensions and acceptance testing.
Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies; recommends cancellation of contracts when deviations occur.
Negotiates contract renewals and amendments.
Oversees complex contract programs to include reviewing proposals, issuing work orders, monitoring budget allocations and expenditures.
Oversees contract documents and ensures management understands and authorizes contract terms involving multiple statewide contracting programs.
Oversees the administration of complex agreements and contracts.
Oversees the audit of payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures
Provides advanced technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrants.
Performs other job responsibilities as assigned.