Contract Administrator/Office Manager - Hybrid

Goldstone Partners, Inc.•Denver, CO

4d•$85,000 - $95,000•Hybrid

About The Position

We are a well-established Colorado-based general contractor specializing in commercial and multi-family remodeling projects. Known for our hands-on approach and long-standing client relationships, our team delivers complex work with a strong focus on accountability, quality, and operational discipline. As a small, experienced firm, we value people who take ownership, stay organized, and can comfortably manage both financial and contractual responsibilities in a fast-moving environment. This is an organization where your work is visible, your judgment is trusted, and your impact is felt across every project. We Value: Collaboration, Creativity, Accountability You are the key component and operational hub of our growing firm! Your focus is project accounting and contract administration, with a strong supporting role in RFPs, bids, and internal coordination. You have 5-7 years of progressive experience in the construction industry, where you worked closely with project managers and leadership to ensure financial accuracy, contract compliance, and smooth execution from bid through close-out. You’re organized, detail-driven, and comfortable making independent decisions to keep the project moving. We are a small but mighty team. If you’re up for a challenge where your meaningful work will make an impact every day, let’s chat! You Value: Organization, Efficiency and Passion

Requirements

BS/BA in accounting, finance, or business administration, and 5+ years of progressively responsible experience as an office manager in a construction firm with accounting responsibilities
Technically savvy with a superior command of QuickBooks Enterprise, Microsoft Word, Excel, and Adobe
Strong working knowledge of construction processes, AIA documents, job costing, contract workflows, and construction accounting
Direct experience with accounting operations, including A/R, A/P, reconciliations, invoicing, managing contracts, licensing, and financial reporting
Excellent communicator who understands that active listening is part of good communication
Exceptional organizational skills – you consistently anticipate what's happening next and always have a backup plan
Ability to work gracefully in a fast-paced environment requiring managing multiple projects with independent decision-making
An innate sense for quality service, always responding in a timely and professional manner to all stakeholders

Responsibilities

Owning project accounting and contract administration from bid through close-out, including AIA contracts, RFP/RFI coordination, project invoicing, and monthly close activities
Preparing, reviewing, and maintaining AIA contracts, subcontracts, change orders, lien waivers, and complete contract files
Coordinating RFIs and RFPs, tracking deadlines, and ensuring timely responses and submissions
Processing project invoicing, tracking and managing retainage, and supporting accurate billing – including supporting monthly close activities, reconciliations, and job cost reporting
Overseeing office operations, supplies, and vendor relationships – supporting field and office personnel
Partnering with project managers to ensure accurate job setup, cost allocation, and financial visibility
Jumping in to help wherever you can to maintain an effective organization where everyone can focus on their strengths!