Contract Administrator

CoreTrust Purchasing Group•Nashville, TN

8h•Hybrid

About The Position

Every organization needs supplies and services to operate. From laptops and rental cars to pens and pallets, all businesses, schools, and government bodies have procurement needs. That’s where CoreTrust comes in. CoreTrust works with our members and suppliers to transform how procurement professionals buy billions of dollars’ worth of supplies and services annually. We’re on a mission to be the one place where buyers and suppliers connect, secure purchasing agreements, transact, and partner to accelerate value and realize savings. To support our rapid growth, we’re seeking a skilled Contract Administrator. The Contract Administrator is responsible for the end-to-end management of contract lifecycles within the Ironclad CLM platform. The role ensures that all GPO agreements, amendments, and NDAs are executed with precision, mapped correctly, and integrated seamlessly with Portfolio. The Contract Administrator acts as a bridge between Portfolio and Legal, maintaining data integrity and facilitating the contracting process.

Requirements

3-5+ years in contract administration, legal operations, or procurement sourcing
Bachelor’s degree in Business, Legal Studies, or related field
Proficiency in Ironclad or other CLM systems is highly preferred
Experience working with Legal counsel on redlining and contract summaries
3+ years of experience in contract administration or similar role
Strong understanding of contract law, legal terminology, and agreement structures
Proficiency with contract management software such as Ironclad, preferred
Strong analytical skills with the ability to reconcile data
Excellent communication, organization, and interpersonal skills
Ability to manage high volumes of contracts with exceptional attention to detail
Proficiency in MS Office Suite; comfort with data tools preferred
Minimal travel may be required based on business needs

Nice To Haves

Paralegal experience Preferred
GPO experience is a plus

Responsibilities

CLM Workflow Management (Ironclad)
Manage and optimize end-to-end Ironclad contract workflows to support Category Managers
Conduct rigorous quality checks on existing contracts and ensure metadata fields are accurate and up-to-date
Ensure complex contract structures are correctly mapped to parent agreements to maintain a "Single Source of Truth"
Operations & Sales Enablement
Prepare and deliver complete, vetted contract packages to Portfolio Operations
Maintain and update the Contract Tracker with real-time contract status and key milestones.
Proactively coordinate with Portfolio Ops and Accounting to complete Contract updates
Member & Supplier Maintenance
Negotiate member NDAs and other onboarding contracts, as needed
Directly handle drafting and processing of member-specific pricing amendments
Manage "in-flight" contract updates and administrative amendments to facilitate renewals
Support Portfolio Ops with upcoming price change updates and contract summary sheets
Legal Collaboration
Collaborate closely with the Legal to facilitate and streamline contract processing
Manage version control and circulation of drafts and redlines during the negotiation phase
Schedule "Legal-to-Legal" calls to resolve outstanding disputes

Benefits

Competitive compensation package
Free individual employee medical coverage
Company subsidized dental and vision coverage
Dollar for dollar 401(k) match up to 6% of your salary with immediate vesting
Company-paid Short-Term and Long-Term Disability coverage
Employee Assistance Program to support your wellbeing and mental health
$1500 annual stipend for undergraduate/graduate college courses; $500 annual stipend for continuing education courses/certifications
Free snacks and beverages on-site
Brand new, state-of-the-art, tech-enabled work environment in downtown Nashville
Flexible/hybrid work culture