Contract/AIA Billing Specialist

Encore Fire Protection • Pawtucket, RI

8d • Onsite

About The Position

Encore Fire Protection is seeking a Contract Billing Specialist to join our high-performing finance team at our Pawtucket, RI headquarters. This is a great opportunity for a detail-oriented professional with strong experience in AIA and construction billing to thrive in a dynamic, fast-paced environment.
As a Contract Billing Specialist, you will take ownership of the full billing cycle for a portfolio of over 80 active construction projects, ensuring accurate and timely invoicing. You’ll serve as the key point of contact between our internal project teams and external clients, playing a vital role in ensuring financial accuracy and customer satisfaction.
Encore Fire Protection is a leading full-service fire protection company serving the Northeast from Maine to Louisiana. With over 2,000 employees and 50,000+ customers, our mission is to save lives and protect property through exceptional fire suppression, sprinkler, and alarm systems. If you're ready to be part of a rapidly growing team with a passion for purpose and results, we want to hear from you.

Requirements

• Minimum 2–3 years of proven experience in AIA billing or construction project billing.
• Solid understanding of accounting principles and contract billing best practices.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel and billing/accounting systems.
• Prior experience with SAGE or similar ERP platforms.
• Excellent communication skills and ability to work cross-functionally.

Responsibilities

• Prepare and submit monthly AIA billing forms (G702/G703) with accuracy and compliance.
• Generate customer invoices through intercompany billing software.
• Oversee billing for a portfolio of 80+ construction projects.
• Partner with project managers and clients to resolve billing discrepancies and streamline processes.
• Set up and maintain construction project records in SAGE, including contract changes and supporting documentation.
• Review contracts to extract critical billing details, terms, and line items.
• Manage lien waiver preparation and tracking (conditional, unconditional, and final).
• Monitor collections on outstanding invoices and follow up on retention and change order approvals.
• Track and verify Certificates of Insurance (COIs) for all relevant projects.
• Audit project completions to ensure accuracy in billing and collection of retainage.

Benefits

• Competitive Salary: Compensation commensurate with your experience, with the opportunity to earn performance-based bonuses tied to your personal effectiveness and contributions to the team.
• Purpose-Driven Work Environment: We believe in working smarter, not harder. You’ll be part of a culture that values results, and we empower our team to focus on impactful work.
• Flexible Dress Code: Upon joining, you’ll receive branded Encore gear and we believe in dressing for the objective, not the occasion. Most days, you can enjoy a casual work environment, but we’ll dress up when the situation calls for it.
• Innovative Culture: We encourage a culture of experimentation and improvement. You’ll have the freedom to express your ideas and be part of a company that is always looking to improve and grow.
• Tools for Success: Access to leading-edge web-based productivity tools.
• Health and Wellness: Comprehensive medical, dental, and vision coverage through Blue Cross to keep you and your family healthy.
• Retirement Planning: Participation in our Fidelity 401(k) plan with a company match, helping you save for your future.
• Life Insurance: Company-paid life insurance policy of $50,000 to give you peace of mind.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed