Contract Management Analyst

Sedaa•Bay Area, CA

21h•$70,000 - $95,000•Hybrid

About The Position

Seeking a highly motivated IT Contract Management Analyst to manage a portfolio of technology contracts on behalf of the IT leadership. This position will be the main interface with vendors, internal stakeholders, and acts as Client ’s representative for day-to-day contract management interactions. They will work with internal teams to implement enterprise company policies, risk engagement controls, invoice compliance reviews, goods receipts, and obtain leadership’s financial approvals for O&M contract services. This role is responsible to administer contract strategic reviews with leaders, Architects, IT Operations, and drives consensus, agreement, and validation for the O&M costs of contracts. Additional responsibilities include identifying opportunities to rationalize, right size contracts, discontinue non-critical services, and identify cost optimization opportunities. This position works with stakeholders including the Sourcing Dept to assist in developing a deep understanding of contract scope, cost, terms, and conditions. The IT Contract Management Analyst develops partnerships and coordinates with the IT PMO and IT leaders to capture incremental O&M costs on from contracts at the time of purchase. Assist with the daily contract operations and provide general IT business & planning support. Prepare reports through gathering, analyzing, and summarizing data and information; prepares presentation materials for management reports. Enter contract financial liabilities into the contract management ATRIUM tool. Assist in the initiation, orchestration and coordinating of contract renewal analysis for IT operations, financial reviews; and analyzing multi-year contract to ensure that costs are planned in the most efficient manner. Maintain annual Operational Expense budgets utilizing proper accounting/budgeting controls, enter financial data into tracking system, and compile regular and ad-hoc financial status reports. Monitor Purchase Orders, review contract invoices, accruals, identify disparities, and resolve issues with the vendors. Analyze actual spend and forecasting to determine if/when appropriate change controls and escalation reporting to leadership. Provides financial analysis on portfolio cost variances for plan vs. actual and can identify inappropriate charges by resources or vendors and makes appropriate corrections in SAP. Leads meetings and acts as a liaison among stakeholders to coordinate, document, and schedule changes to IT contracts. Capture, analyze and present data to managers and directors to aid in business decision making. Effectively plans and control scope of work on contract renewals; integrates all aspects, tracks and ensures that contracts origination targets are on schedule and meets the required standard. Develops communications needed to summarize analysis and to discuss recommendations for peers and executives. This may take the form of dashboards, power point decks, or summarized emails. Facilitates problems solving sessions and workshops with diverse set of business and technology team members. Proactively follows-up on issues and initiatives for senior leaders to ensure successful resolution and implementation. Works closely with leaders and other key stakeholders to ensure that key initiatives and activities are delivered in a timely and coordinated manner that is aligned with the goals of the organization. Works with the data management, financial analysis and modeling team to build new tools and assist with creation and migration of reports to Power BI. Experience with downloading and extracting data from SAP into meaningful business intelligence reports and dashboards. Works with IT and functional leadership to establish a variety of key business, financial and performance metrics.

Requirements

Bachelor’s degree in Business, Finance, Economics, Engineering or related discipline or equivalent work experience.
Proficient in Microsoft Office, Visio, PowerPoint and expert level Excel skills
5 to 8 years of related work experience
Financial management
contract management
problem solving
ability to present to senior leadership and manage tasks

Nice To Haves

May require valid CA driver’s license
Experience with structuring contract agreements
Experience with basic financial modeling or data management
Experience with presenting to leadership and developing power point slides
Experience with Power BI a plus

Responsibilities

Manage a portfolio of technology contracts on behalf of the IT leadership
Interface with vendors and internal stakeholders
Implement enterprise company policies and risk engagement controls
Perform invoice compliance reviews and goods receipts
Obtain leadership’s financial approvals for O&M contract services
Administer contract strategic reviews with leaders, Architects, and IT Operations
Identify opportunities to rationalize, right size contracts, and discontinue non-critical services
Assist in developing a deep understanding of contract scope, cost, terms, and conditions
Develop partnerships and coordinate with the IT PMO and IT leaders to capture incremental O&M costs
Assist with daily contract operations and provide general IT business & planning support
Prepare reports through gathering, analyzing, and summarizing data and information
Enter contract financial liabilities into the contract management ATRIUM tool
Assist in the initiation, orchestration, and coordination of contract renewal analysis
Maintain annual Operational Expense budgets utilizing proper accounting/budgeting controls
Monitor Purchase Orders, review contract invoices, accruals, and resolve issues with vendors
Analyze actual spend and forecasting to determine change controls and escalation reporting
Provide financial analysis on portfolio cost variances and identify inappropriate charges
Lead meetings and act as a liaison among stakeholders
Capture, analyze, and present data to managers and directors
Effectively plan and control scope of work on contract renewals
Develop communications to summarize analysis and discuss recommendations
Facilitate problem-solving sessions and workshops
Proactively follow-up on issues and initiatives for senior leaders
Work closely with leaders and stakeholders to ensure timely and coordinated delivery
Work with the data management, financial analysis and modeling team to build new tools
Experience with downloading and extracting data from SAP into meaningful business intelligence reports and dashboards.
Work with IT and functional leadership to establish a variety of key business, financial and performance metrics.