Contract Management Supervisor II - Austin Convention Center

City of Austin

3d • Hybrid

About The Position

JOIN THE CITY OF AUSTIN TEAM At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee. What Makes the City of Austin Special? Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation. Value and Innovation : Work in an environment where employees are valued and innovation thrives. Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits. Retirement Security: Plan for the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure. Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support. Career Growth: Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration. By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country. Job Description: Contract Management Supervisor II Purpose: Under minimal direction manages buying, contracting and/or grant activities within a department. The Position: This position will be part of the Purchasing and Contract Compliance Division at the Austin Convention Center and will be responsible for total lifecycle contracting, including overseeing formal and informal solicitations and contract compliance. Background: The City of Austin has embarked on an expansion of the Austin Convention Center (ACC), with the grand re-opening planned for early 2029. As part of that expansion, the purchasing team at ACC will be focused on procurement projects to ensure a seamless re-opening. This position will be heavily focused on procurement with an 80% procurement and 20% contract compliance/monitoring split. Post re-opening, there will still be an emphasis on procurement duties with a 60% procurement and 40% contract compliance/monitoring split. Ideal Candidate: The ideal candidate will be able to demonstrate an in-depth knowledge and experience of procurement and contract compliance in the public sector. They will have the ability to balance multiple responsibilities simultaneously and be able to operate with a high degree of independent judgment, ensuring critical services and specialized equipment are procured efficiently and in compliance with contract specifications and end-user requirements. The ideal candidate will be a detail oriented, proactive, strategic leader with deep experience and knowledge of government procurement and contract compliance. This individual will be able to demonstrate strong expertise in contract development, negotiation, performance monitoring, and risk mitigation. They will possess the ability to interpret and apply procurement policies, manage complex and high-value contracts, and will be an effective communicator who can collaborate with internal stakeholders, contractors, and executive leadership, while also coaching and developing a high-performing team. They will bring sound judgment, analytical strength, and a commitment to continuous process improvement, ensuring contracts used by ACC are in support of the organization’s mission and strategic goals. About ACC: The mission of the Austin Convention Center is to provide outstanding event facilities and services to its customers, ensuring a positive experience. Additionally, ACC aims to be an economic driver in Austin. ACC is a department within the City of Austin and is comprised of ACC, Palmer Events Center (PEC), three parking garages and a marshalling yard/warehouse. The goal of the ACC redevelopment is to create a more efficient and community-friendly event space in the heart of Downtown Austin. The redevelopment aims to deliver a larger, more flexible facility that can accommodate multiple large events simultaneously, enhancing the city's tourism and hotel industry. The new ACC will also be the first zero carbon certified convention center in the world, running on 100% renewable energy and aligning with the Austin Climate Equity Plan. The project is expected to significantly increase downtown's exhibition space and modernize the campus, providing the community with both business opportunities and cultural enrichment.

Requirements

• Knowledge of general business and management processes.
• Knowledge of contracts and contract terms.
• Knowledge of cost/benefit analysis.
• Knowledge of project management.
• Knowledge of Federal, State and Local laws.
• Knowledge of city practice, policy and procedures.
• Knowledge of supervisory and managerial techniques and principles.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritization.
• Skill in using computers and related software applications.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to work independently.
• Ability to understand, interpret and apply detailed and complex information.
• Ability to lead and manage a multi-discipline work force.
• Ability to write reports.
• Ability to evaluate contract agreements.
• Ability to provide internal consulting services.
• Ability to negotiate.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with other city employees and the public
• Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field plus six (6) years of experience managing, reviewing, monitoring and/or negotiating grants, contracts or other similar documents, two (2) of which were in a supervisory or managerial capacity.
• A Master’s Degree may substitute for required experience up to two (2) years.

Nice To Haves

• Experience in purchasing for a governmental agency with practical knowledge and experience in various types of formal and informal solicitations (RFPs, IFBs, RFQS, RFQs) for commodities, professional and non-professional services.
• Experience with writing scopes of work (SOW), contract terms and conditions (T&Cs) that capture end-user requirements.
• Experience in contract compliance and monitoring, including performing risk assessments and evaluating contractor performance for all types of contracts.
• Ability to travel to more than one work location.

Responsibilities

• Develops, implements, and monitors operational processes, procedures and related systems in support of departmental buying, contracting and/or grant activities.
• Evaluates business process effectiveness and efficiency and makes recommendations for improvement.
• Researches and designs contract management strategies that meet business needs.
• Develops and negotiates grants and contracts to include performance measures, terms and conditions, penalties and incentives and cost savings.
• Reviews, revises and re-negotiates existing and expiring contracts for performance measures, cost reductions, consolidation opportunities and materials management.
• Monitors and audits contract expenditures and/or infrastructure usage activities.
• Manages the implementation of contracts, to include instructing the end user, monitoring results and arbitrating disputes.
• Reviews and approves reports regarding contractor performance, supply chain status, contract expenditures, purchase history, etc. for reporting to management, team members and customers.
• Oversees the development of management and productivity reports, studies and analyses.
• Ensures compliance of grants and contracts with the terms and conditions and all applicable City of Austin, state and federal requirements.
• Represents the department to state agencies, city officials, vendors, contractors, community interest groups, and other stakeholders.
• Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Benefits

• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager