Construction - Contract Specialist IV - Purchasing

TX-HHSC-DSHS-DFPS • Austin, TX

1d

About The Position

Procurement and Contracting Services is looking for a Contract Specialist IV (Purchasing).

The Contract Specialist IV performs advanced purchasing and procurement work. Work involves planning, organizing, coordinating, and preparing specifications for purchasing services, and preparing procurement documents. Works under moderate supervision with moderate latitude for the use of initiative and independent judgment.
This position will work in the Construction Team of the Procurement and Contracting Services Division. This team conducts complex IFB’s, RFPs and RFQs. Typical procurement include construction related services, renovation and new construction of facilities, repair and maintenance services for facilities, and professional services in support of state owned or leased facilities.

Requirements

• Knowledge of state and federal laws and regulations governing state purchasing
• Knowledge of purchasing and procurement methods and procedures
• Knowledge of state of Texas procurement principles and practices
• Skill in the use of computer and applicable software
• Skill in problem solving, including asking appropriate questions and identifying resources to obtain necessary information
• Skill in attention to detail
• Skill in providing good customer service
• Ability to logically assemble and evaluate information
• Ability to work effectively as part of a team and to establish and maintain effective working relationships
• Ability to train others
• Ability to prioritize and schedule
• Ability to manage multiple tasks and issues simultaneously
• Minimum of three (3) years of purchasing, procurement, contract management, or other related experience.
• Two (2) years progressive experience in procurement methods such as Request for Proposals (RFP), Request for Qualifications (RFQ) or Invitation for Bids (IFB), preferably with the State of Texas.
• Must have Certified Texas Contract Developer (CTCD) within 6 months of hire.

Nice To Haves

• Experience with the purchase of construction or building maintenance is preferred.

Responsibilities

• Develop, review and track solicitation and contract documents, including developing and refining statements of work, and ensuring applicable compliance throughout the procurement cycle. Ensures agency procurements are conducted in compliance with state purchasing laws and Human Services Commission (HHSC) policies and procedures. (20%)
• Coordinate the development and implementation of solicitation timelines, working closely with program staff to ensure timelines are reasonable and best support the agency's strategic priorities. Revise timelines as necessary during solicitation development and communicate any changes to program staff. (20%)
• Monitor correspondence, issues, and action items to facilitate timely responses and resolution of issues, including processing Open Records requests. Able to provide efficient and timely customer service. Able to communicate both verbally and in written format with customers, management, and external parties including vendors. (20%)
• Serves as a Procurement and Contracting Services (PCS) representative at meetings related to anticipated or in-flight procurements. (10%)
• Maintains procurement files in compliance with State of Texas purchasing laws, record and retention laws, and HHSC and PCS policies and procedures. Assists in the development of procedures and construction team guidelines as appropriate. (10%)
• Provides customer service excellence in alignment with the PCS Customer Service Principles. Actively demonstrates the eight core pillars of customer service: be responsive; set clear and realistic expectations; be transparent; be courteous; be consistent; be resourceful; embrace complaints; and be intentional about continuous improvement. (15%)
• Performs other duties as assigned including participate and/or serve in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. (5%)

Benefits

• Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed