Contract Specialist - Procurement

Pima County • Tucson, AZ

7d

About The Position

This professional Contract Specialist position is ideal for a detail-oriented individual with strong communication and analytical skills who can collaborate effectively with Procurement Officers and County departments. These include, but are not limited to, drafting contract amendments, providing vendor assistance, creating bid tabulations, reviewing purchase orders for compliance, establishing and maintaining contract documents, generating reports and analyzing data, maintaining procedures and templates, etc. Must comply with County Procurement code, policy, and procedures, optimize County objectives, including fair, ethical, and considerate treatment of others, including members of the general public, and the prudent expenditure of public funds. The Contract Specialist is paired with Procurement Officers to uphold compliance, optimize productivity, maintain contract awards and renewals in a timely matter, and provide excellent customer service. This position in the Design & Construction Division provides an opportunity for the successful candidate to learn and grow within an award-winning Procurement Department.

Requirements

• Associate’s degree from an accredited college or university in public or business administration, finance, supply chain management, or a closely-related field as determined by the department head at the time of recruitment, AND one year of experience administering, developing, evaluating, and/or writing contracts. (Relevant experience and/or education from an accredited college or university may be substituted.)
• OR: One year with Pima County in an Administrative Specialist, Contracts and Grants Coordinator-Courts, or closely-related position as determined by the department head at the time of recruitment.
• Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Nice To Haves

• Minimum two (2) years procurement experience in a governmental or private environment, preferably drafting contracts and/or amendments.
• Minimum two (2) years experience generating reports and analyzing data.
• Minimum one (1) year experience in Adobe and Microsoft Office Suite (Outlook, Word, and Excel).

Responsibilities

• Assists in the preparation and issuance of requests for proposals (RFPs), invitations to bid (ITBs), and requests for quotes (RFQs) for public service contracts and agreements
• Reviews and evaluates bids, proposals, and quotes received in response to solicitations, ensuring compliance with procurement requirements and specifications
• Collaborates with internal departments and stakeholders to gather requirements, develops scope of work documents, and defines contract terms and conditions
• Coordinates contract negotiations and revisions with vendors, legal counsel, and other parties, ensuring alignment with program objectives and regulatory requirements
• Prepares and maintains accurate documentation of contract files, including contracts, amendments, change orders, and correspondence
• Monitors contract performance, timelines, deliverables, and expenditures to ensure compliance with contractual obligations and budgetary constraints
• Facilitates communication and collaboration between internal departments, external vendors, and stakeholders involved in contract implementation
• Assists in resolving issues and disputes related to contract interpretation, scope changes, and performance discrepancies
• Generates reports and dashboards summarizing contract status, performance metrics, and key milestones for management review
• Provides administrative support for contract-related activities, such as invoice processing, payment tracking, and budget reconciliation

Benefits

• Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security.
• Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being.
• Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs.
• In addition, a County-wide employee recognition program rewards employees who exemplify the County values of being accountable, respectful and ethical as well as providing great customer service.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree