Contract Specialist V- PEPS

Texas Department of Transportation•Austin, TX

About The Position

Performs highly advanced contract duties in direct support of agency transportation-related programs to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Requirements

Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis.
5 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.
Valid driver’s license. This position requires driving a state vehicle.
Applicable computer operating systems and relevant applications.
Contract development and oversight.
Contract administration/management systems.
Applicable laws, rules, and regulations.
Leading, assigning, reviewing, and monitoring the work of others.
Analyzing business, technical, and managerial problems and developing, recommending, and implementing effective solutions.
Monitoring contracts and procedures.
Developing, interpreting, and implementing policies, procedures, and technical information.
Public relations for maintaining effective working relationships with individuals and groups, both internal and external.
Prioritizing and organizing work assignments.
Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals.

Responsibilities

Develops, writes, revises and/or prepares highly complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports.
Monitors contractors' insurance certificates
May serve as a lead worker by serving as a resource for complex questions, presenting workflow and operational updates to the supervisor/manager; providing input on team members’ career conversations; and approving leave requests to ensure operations coverage.
Ensures contracts are payable and meet all legal requirements.
In a division: Administers a statewide contract program to include reviewing proposals/work orders, issuing work orders, monitoring dollars allocated and spent under contracts.
Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
Meets with project managers to identify objectives, needs and issues concerning project contracts.
Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions.
Reviews compliance of minority participation goals in consultant contracts.
Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.