Contracts Administrator I

Astreya•New York, SC

About The Position

What this Job Entails: The Contracts Administrator I will ensure all contracts are drafted, reviewed and executed both on the vendor and client side in a timely and accurate manner. The successful associate will also perform key quality reviews to reduce risk working in conjunction with other teams. Scope: Applies company policies and procedures to resolve routine issues Works on problems of limited scope Receives detailed instructions Your Roles and Responsibilities: Assist in preparation and revision of contracts that involve the purchase of sale of goods and services including the drafting, review and execution of contracts according to client policies. Update and maintain internal database with pertinent information, including legal documents, abstractions, and executive summaries. Assist in proposal planning and administration of contracts. Prepare contract briefs and revisions summarizing contractual requirements and budgets. Track authorizations and correspondence, maintaining detailed and organized files. Prepare contract change notices Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules. Perform closing activities as needed. Analyze and mitigate risk. Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position Required Qualifications/Skills: Bachelor’s degree (B.S/B.A) from four-college or university and 0 to 2 years’ related experience and/or training; or equivalent combination of education and experience Builds stable working relationships internally Follows standard practice and procedures when analyzing situations or data Fluent in English language High level of attention to detail Ability to interpret complex information Aptitude for technology and interest in learning/understanding systems & interpreting data Accustomed to data input at high level of accuracy Ability to manage high volumes and meeting deadlines Highly organized with ability to manage multiple projects/tasks at a time Customer aware/centric Excel knowledge (including pivot tables and v-lookups) Ability to work well in a team environment Independently motivated Understanding of how databases capture information Ability to work accurately with large data sets Physical Demand & Work Environment: Must have the ability to perform office-related tasks which may include prolonged sitting or standing Must have the ability to move from place to place within an office environment Must be able to use a computer Must have the ability to communicate effectively Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers

Requirements

Bachelor’s degree (B.S/B.A) from four-college or university and 0 to 2 years’ related experience and/or training; or equivalent combination of education and experience
Builds stable working relationships internally
Follows standard practice and procedures when analyzing situations or data
Fluent in English language
High level of attention to detail
Ability to interpret complex information
Aptitude for technology and interest in learning/understanding systems & interpreting data
Accustomed to data input at high level of accuracy
Ability to manage high volumes and meeting deadlines
Highly organized with ability to manage multiple projects/tasks at a time
Customer aware/centric
Excel knowledge (including pivot tables and v-lookups)
Ability to work well in a team environment
Independently motivated
Understanding of how databases capture information
Ability to work accurately with large data sets
Must have the ability to perform office-related tasks which may include prolonged sitting or standing
Must have the ability to move from place to place within an office environment
Must be able to use a computer
Must have the ability to communicate effectively
Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers

Responsibilities

Assist in preparation and revision of contracts that involve the purchase of sale of goods and services including the drafting, review and execution of contracts according to client policies.
Update and maintain internal database with pertinent information, including legal documents, abstractions, and executive summaries.
Assist in proposal planning and administration of contracts.
Prepare contract briefs and revisions summarizing contractual requirements and budgets.
Track authorizations and correspondence, maintaining detailed and organized files.
Prepare contract change notices
Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
Perform closing activities as needed.
Analyze and mitigate risk.
Other duties as required.

Benefits

Medical provided through UHC (PPO, HSA, Surest options) / Medical provided through Kaiser (HMO option only) for California employees only
Dental provided through UHC
Nationwide Vision provided by UHC
Flexible Spending Account for Health & Dependent Care
Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific)
Continuing Education and Professional Development via various integrated platforms, e.g. Udemy and Coursera
Corporate Wellness Program provided by Goomi Group
Employee Assistance Program
Wellness Days
401k Plan
Basic and Supplemental Life Insurance
Short Term & Long Term Disability
Critical Illness, Critical Hospital, and Voluntary Accident Insurance
Tuition Reimbursement (available 6 months after start date, capped)
Paid Time Off (accrued and prorated, maximum of 120 hours annually)
Paid Holidays
Any other statutory leaves, paid time, or other ancillary benefits required under state and federal law