Contracts and Procurement Manager

South Dakota Science and Technology Authority • Lead, SD

2d • Hybrid

About The Position

The South Dakota Science and Technology Authority (SDSTA) owns and operates the Sanford Underground Research Facility (SURF). The Contracts and Procurement Manager leads the Contracts and Procurement Department and directs management of SDSTA contracts, grants and procurement activities. The Department works in close coordination with the Finance Office and all departments in formation and administration of contracts, grants, and procurements to support timely execution of SDSTA activities. The Manager is responsible for managing and leading the planning and execution of the Department’s activities and interfaces directly with SDSTA federal and international partner organizations for the successful formation and administration of contracts and grants related to United States government and internationally-funded work.

Requirements

• Bachelor’s degree in a field related to contracts administration and management, staff planning, administration, or management is required.
• Significant directly related experience in lieu of a degree will be considered.
• A minimum of 10 years of experience in a field related to contracts administration is desired.
• A minimum of 5 year’s supervisory experience.
• Experience in establishing and administering federal government-related contracts and grants including an understanding of contracts under the United States government’s Federal Acquisition Regulation (and agency specific supplements) and/or federal financial assistance agreements such as cooperative agreements is required. The SDSTA deals with DOE-related contracts and cooperative agreements and experience related to DOE contracts is desired.
• Proficiency in the use of office computer systems including software such as Microsoft Office (Word, Excel, and PowerPoint) is required.
• Adaptability—Ability to effectively adjust to changing priorities and demands and work independently to solve problems and keep management informed of progress and status. Ability to accept criticism from review panels tactfully and to adjust plans as appropriate.
• Attention to Detail—Ability to maintain constant awareness of surroundings and ensure tasks are completed carefully and accurately.
• Communication—Communicates effectively and clearly with a wide range of audiences in both oral and written form. Ability to present complex topics simply and appropriately to review panels, scientists, and senior agency officials.
• Decision Making—Assesses situations, evaluates options, chooses most appropriate course of action, and effectively communicate decisions to staff.
• Influence—Ability to gain acceptance or support for ideas, projects and solutions.
• Initiative—Persists despite difficult conditions and makes suggestions for improvements.
• Mentoring—Advises and instructs staff in the development of their skills to assist in furthering their abilities as members of the team.
• Organization—Plans ahead and works in a systematic, organized way. Ability to prioritize tasks, manage time and meet deadlines.
• Team Building—Ability to build an effective team and provide focus and leadership to instill a strong team environment to successfully lead the team.
• Regular interaction with team members, supervisors, and other departments and collaborators.
• Capacity to work under pressure and meet deadlines.
• Ability to remain calm and focused in high-pressure or emergency situations.
• Flexibility to adapt to changing situations and work in a fast-paced environment.
• Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
• Ability to follow safety protocols and procedures.
• Sitting for extended periods of time while using a computer
• Hearing, Speaking, Vision (With and without corrective lenses)
• Dexterity to operate office equipment such as computers, printers, and telephones.
• Perform occasional physical labor and light lifting up to 20 pounds
• Occasional standing, walking, climbing up and down flights of stairs, and otherwise moving around the office to perform tasks
• Ability to travel as needed.

Responsibilities

• Leads the development, management, and training of SDSTA’s contracts and procurement-related objectives, policies, and procedures including negotiation with staff and collaborators to support the execution of SDSTA activities.
• Serves as the direct supervisor for contracts and procurement staff. This includes the management of staff assignments, performance management, staff planning, hiring, goal setting and reviews, assigning and directing work, and resolving problems.
• Leads the establishment of policies, processes, procedures, and forms required to support department operations. Provides training to the SDSTA staff on contracting and procurement policies and procedures.
• Leads the establishment, oversight and administration of SDSTA contracts, agreements and procurements. Ensures that SDSTA contracts, grants, and procurements are well formed and managed and adhere to applicable rules, regulations, and policies and are well coordinated with financial management, legal staff and project controls functions.
• Ensures SDSTA requests for proposals (RFPs), contracts and grants satisfy insurance and safety requirements of the Property Donation Agreement (PDA) with Barrick (fka Homestake Mining Company).
• Develops and manages Department budgets and schedules and provides weekly and monthly reporting, as required.
• Maintains consistent and reliable attendance.
• Performs other job-related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager