Contracts and Solutions Specialist

Connection • Exton, PA

8h

About The Position

We calm the confusion of IT by guiding the connection between people and technology. If a customer is looking for a better way to manage their warehouse inventory, equip their workforce, or secure their data, we make it happen. All it takes is finding the right combination of tech hardware, software, cloud solutions, and support services. That’s what we do. We’re the IT Department’s IT Department.
Our team is made stronger by a multitude of backgrounds, experiences, and perspectives. It’s what makes Connection unique—what drives us to innovate and create technology solutions that stand apart from the crowd. We’d love for you to be a part of that fabric, to share your ideas and experiences with a team that thrives on fresh thinking, creativity, and helping others.
You’ll find supportive teammates and a rewarding career at Connection—plus great benefits. We take pride in supporting employees with a total rewards package that provides financial, emotional, and physical resources for you and your family. Our compensation, 401k plans, medical insurance, and other benefits are progressive and competitive. We value the importance of our employees’ emotional wellbeing. To support employees, we provide free therapy visits, mental health coaching and tools, and meditation resources. You’ll also enjoy a generous paid time off package that includes not only vacation and sick time, but also Wellness and Volunteer Time Off days.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
Working under minimal supervision of the Manager and Supervisor, Software Contracts and Solutions Support, referring only exceptional problems and issues for management review or approval, the VL Contracts and Solutions Specialist operates through a call center environment and call tracker system acting as a support resource to all Sales affiliates. Primary duties include creation and submittal of high level customer-specific contracts for Connection’s Tier 1 vendors and managing the data generated by the customer agreement along with all required purchasing activities. Provides Account Managers and other internal customers with volume licensing program guidance, information and value-added solutions, through the entire sales life cycle. The VL Contracts and Solutions Specialist maintains personal knowledge of vendor programs and contract procedures within the assigned segment in order to make educated decisions that ensure licensing meets both vendor program and company audit compliance.The VL Contracts and Solutions Specialist uses knowledge and experience to develop internal processes and documentation related to supported vendor programs. Identifies process improvements and enhancements thru understanding of the need for unique business drivers and makes proposals for improved processes. Responds timely to all requests. Develops and maintains resources for the benefit of Sales and other associated teams

Requirements

• Intermediate Microsoft Excel skills with ability to create formulas, tables and charts
• Proficient in Microsoft Outlook with ability to formulate and send professional emails.
• Advanced knowledge of CRM or ERP systems
• Intermediate knowledge of databases in order to audit and update information
• Proven experience with contractual volume licensing and an understanding of IT asset management.
• Routine problem solver in situations where most problems have occurred before and solutions are familiar.
• Intermediate understanding of sales or product procurement operations with ability to follow and improve processes within a vendor segment while maintaining set controls.
• Attention to detail in composing, keying, and proofing professional business materials
• Discreet with demonstrated ability to work in a confidential executive environment using good judgment while acting as an ambassador for the company
• Process change agent with ability to identify process improvements and system enhancements in a changing environment
• Systematic advanced reasoning skills with ability to define problems, collect data, establish facts, and draw valid conclusions
• Analytical with ability to draw conclusions from data, systematic and rational
• Detail oriented with item by item focus, meticulous attention to detail with ability to proofread for accuracy
• Organized state of mind with ability to document activities, anticipate problems, plan schedules and monitor performance according to priorities and deadlines
• Excellent customer service skills, with the ability to prioritize and multitask in a fast-paced environment.

Responsibilities

• Handles entry level to complex purchasing activities based on the customer vendor contracts/agreements and program rules
• Audits purchase orders for compliance to vendor program specifications and internal controls
• Ensures that internal controls are followed by validating customer eligibility to vendor program and pricing requirements for compliance purposes
• Researches and resolves any processing issues with associated vendor
• Obtains vendor authorizations for customer returns
• Services are provided through a call center, case management and email requests
• Management and maintenance related to vendor notifications
• Uses all necessary vendor supplied resources and tools
• Audits supplied information for accuracy
• Completes and submits vendor contracts to fulfill sales order obligations
• Problem solves and uses prior experience to identify potential issues in contract creation and submittal in order to avoid broken contracts
• Processes requests for updates to contracts, including changes to channel partner and contact information
• Manages documents associated with vendor contracts
• Develops and presents documentation and data that meet sales and customer needs
• Manages and maintains VLP database, various reports and price sheets to support licensing business
• Creates cases and reporting for annuities and renewals
• Creates annual true-up forms in accordance with current company templates
• Develops and maintains Licensing resources for the benefit of Sales and other associated teams. Examples include Cheat Sheets, Sales Hub Documentation, Agreement lists and Logs, Vendor Program resources and System Tool Resources (E1, Callback, PSN, SWA & VLP)
• Identifies process improvements and enhancements
• Participates in and contributes to team goals
• Identifies gaps in resources and documentation around licensing programs and works with Manager and Supervisor to develop trainings and resource updates for team members, as well as Sales and Sales Support
• Presents licensing focused training sessions designed to support Sales & Product Management initiatives
• Maintains Team OneNote Notebook to keep vendor and program information, along with team processes and communication notes, current
• Develops and maintains key vendor and Sales team relationships
• Increases personal knowledge of vendor programs and procedures
• Attends both internal and external trainings and webinars to increase personal knowledge across all supported areas
• Builds relationships and supports Connection Sales and Support Teams, included but not limited to Business Development Managers, the vendor’s solutions specialist, Renewals Desk and Microsoft COE
• Acts as an escalation resource for supported customers related to questions specific to licensing programs
• Performs all other duties or special projects as assigned. Identifies the need for unique business drivers and make proposals for improved processes. Pursues strategies for enhancing the end customer experience as it pertains to licensing.

Benefits

• You’ll find supportive teammates and a rewarding career at Connection—plus great benefits.
• We take pride in supporting employees with a total rewards package that provides financial, emotional, and physical resources for you and your family.
• Our compensation, 401k plans, medical insurance, and other benefits are progressive and competitive.
• We value the importance of our employees’ emotional wellbeing.
• To support employees, we provide free therapy visits, mental health coaching and tools, and meditation resources.
• You’ll also enjoy a generous paid time off package that includes not only vacation and sick time, but also Wellness and Volunteer Time Off days.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed