Contracts Operations Assistant

Hachette Book Group • New York, NY

14d • $50,000 • Hybrid

About The Position

The Contracts Operations Assistant will have direct responsibility in fully executing and maintaining contracts data in Title Management (TM) and in the Contracts-Royalties Publishing Database System (PDS), including the scanning of documents into the Contracts Portal, and will assist in this task across all divisions. The Contracts Operations Assistant will submit advance and fee payment requests. The person will handle copyright registration of primary works for all imprints, including mailing deposit copies. The Contracts Operations Assistant will also be responsible for providing administrative assistance to the Contract Operations Division. This job offers an excellent introduction to the business side of publishing.

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Requirements

• Excellent computer skills are required (MS Outlook, Word, Excel, Power Point, databases)
• Highly organized, good at prioritizing and adaptable
• Attentive to detail with ability and interest in legal documents
• Self-starter, able to take ownership of job responsibilities and manage work time efficiently

Nice To Haves

• Experience in interacting with publishing databases preferred

Responsibilities

• Fully executing and maintaining contracts data in TM and PDS (including scanning documents into the Contracts Portal) assisting in this task for all divisions
• Submitting advance and fee payment requests to Royalties and Cost Accounting to meet weekly deadlines
• Submitting print and digital copyright registration applications for all imprints
• Drafting direction to pay and assignment amendments
• Processing reversion requests
• Reviewing and/or drafting Subsidiary Rights agreements
• Providing department administrative support, as needed
• Performing other duties as assigned by the Legal and Contracts Department

Benefits

• medical
• dental
• vision
• basic and supplemental life
• short-term and long-term disability
• accidental death and dismemberment
• critical illness
• hospital indemnity
• long-term care
• health and dependent care FSA
• commuter benefit plan
• employee assistance program
• tuition reimbursement
• travel assistance
• 401(k)
• discretionary bonus program
• PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave)
• group discounts on auto and home insurance and legal services

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees