Contracts Transition Manager

Leo Facilities Maintenance•Exton, PA

About The Position

The Contract Transitions Manager plays a key role in managing client contracts and supporting seamless onboarding, transitions, and vendor contracting activities. This individual collaborates closely with Sales, Procurement, Finance, and Compliance teams, and must possess a strong understanding of business operations and internal departmental workflows. They are responsible for maintaining the internal contract repository and ensuring the accuracy of contract data across relevant systems.

Requirements

Contract Management
Business systems aptitude and operational awareness
Legal Writing
Legal Review – Strong Analytical Ability
Excellent administrative ability and communication skills.
Proven effective time-management skills.
Proficient with Microsoft Office specifically Excel
Bachelor’s degree required; Graduate education preferred.
2-4 years of experience in contract management required; legal-industry experience preferred.
1-3 years of Legal experience preferred.
1-3 years of experience in procurement or related field preferred.

Responsibilities

Collaborate with Sales, Compliance and Transitions Teams to onboard new clients across various service lines, including client portal setup, onboarding paperwork and other administrative duties.
Manage internal Client Contract repository in applicable systems. (Microsoft Office/SharePoint, HighGear, Zoho CRM)
Break out and organize contract exhibits during onboarding
Ensure contract visibility for internal stakeholders and manage lifecycle changes.
Regularly audit contract data using Excel to ensure accuracy and completeness.
Coordinate with Finance, Account Teams, Sales, and Procurement on contract amendments, terminations, and changes.
Prepare and host internal Contract Transition Meetings
Review, red line, abstract and facilitate signature of all client contracts including: Exterior and Interior Service Agreements Construction Agreements Miscellaneous Commercial Service Agreements)
Support Sales during contract negotiations as needed.
Assist the Procurement and Account teams with the creation, distribution, and tracking of vendor contracts using DocuSign and/or related systems.
Manage vendor contract anatomy, SOW exhibits, pricing exhibits, etc
Develop, manage, and update standard and custom contract templates for both client and vendor agreements.
Support management in prioritizing business and information needs.
Identify and implement process improvement opportunities