Coordinator 2 - Warehouse Operations/Distribution (Internal Candidates Only)
About The Position
Supervises the daily warehouse receiving and distribution operations and staff to ensure efficient receiving, storage, inventory, and distribution of materials, supplies, equipment, instructional resources, and correspondence in support of all divisions, district campuses, and departments. Develops, implements, and maintains standardized procedures for receiving, stocking, distribution, interoffice mail, and incoming and outgoing mail services. Ensures timely and accurate handling of campus and departmental deliveries, resolves discrepancies, and maintains compliance with district policies, safety standards, and applicable regulations. Oversees warehouse management systems and supports all Business Logistics warehouse operations, ensuring proper tracking, accountability, and workflow for district assets and materials. Collaborates with campus and department staff to support operational needs, districtwide distribution, and mail requirements. Promotes a culture of safety, efficiency, accountability, and customer service while ensuring high service standards, cost-effective operations, and continuous improvement across all warehouse and mail functions.
Requirements
- High School Diploma required; Bachelor's Degree preferred or equivalent experience.
- Minimum of 5 years.
- Microsoft Office
- Strong knowledge and expertise in the assigned area, including current best practices, methodologies, and regulations.
- Excellent analytical and critical thinking skills, with the ability to interpret complex data and make informed decisions.
- Strong problem-solving abilities, with a proactive and solution-oriented mindset.
- Advanced proficiency in using relevant software applications, tools, and systems.
- Excellent communication skills, both verbal and written, with the ability to convey complex concepts clearly and effectively.
- Demonstrated ability to collaborate and work effectively within cross-functional teams.
- Strong organizational and project management skills, with the ability to manage multiple priorities and meet deadlines.
- Detail-oriented with a focus on accuracy and quality in work output.
- Ability to adapt to change and thrive in a fast-paced, dynamic environment.
- Strong interpersonal skills, with the ability to build and maintain positive relationships.
- Ability to work independently and take initiative to drive results.
- Strong leadership capabilities, with the ability to influence and inspire others.
Responsibilities
- Supervises warehouse staff and daily operations, ensuring efficient receiving, storage, inventory, and distribution of materials, supplies, equipment, and instructional resources in support of district campuses and departments.
- Oversees inbound and outbound logistics, including verification of shipments, resolution of discrepancies, coordination with vendors and carriers, and compliance with district policies and safety standards.
- Monitors inventory levels, conducts audits, and utilizes warehouse management and systems to maintain accurate records and optimize stock availability for operational and instructional needs.
- Ensures proper handling, storage, and tracking of all assets and materials, maintaining compliance with district policies and applicable safety and regulatory standards.
- Manages interoffice and other mail services, including sorting, distribution, and coordination of outgoing mail to ensure timely and accurate delivery.
- Leads efforts to improve warehouse workflow, inventory accuracy, and mail operations, identifying opportunities for efficiency, cost savings, and process improvements.
- Provides training, guidance, and performance management for warehouse staff to promote safety, accountability, customer service, and professional development.
- Maintains comprehensive records of shipments and operational procedures to support reporting, audits, and operational transparency.
- Participates in district initiatives, special projects, and cross-functional efforts as assigned, contributing to continuous improvement and strategic goals of the Business Logistics and Purchasing Department.
- Performs other job-related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
