Coordinator, A&R

Universal Music•Nashville, TN

11d

About The Position

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world. How we LEAD: MCA is currently seeking a dedicated Coordinator, A&R, to provide administrative support to the A&R Team. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment.  A high level of integrity and discretion in handling confidential information is essential. The ideal candidate will be self-motivated, pro-active and a “can do” attitude. How you’ll CREATE: Maintaining high-demand schedules and calendars Extensive individual and group travel booking, coordination and creating travel itineraries Invoicing and communicating directly with vendors for payment processing Prepare and process expense reports, ensuring that the correct coding is used; resolve payment issues Regular meeting prep and coordination including meeting of guests, food ordering, setting up meeting rooms and presentations, document prep and organization as directed, occasional meeting coverage and note taking Meeting of guests and help with general queries Provide best in class hospitality and high level of service to guests to ensure a feeling of welcome and comfort. Create an environment of trust and reliability with staff members, artists, and other guests so they feel their requests/needs are being addressed in an efficient manner Special project coordination requiring follow-up and meeting of deadlines Plan, organize and execute industry events and artist showcases, Research and compile data reports, ensuring reports are accurate, effective, and provided on a timely basis. Maintain a strong working knowledge of artist roster, employees, and important external contacts Maintain a practical and technical working knowledge of the release schedule and assist team in meeting key production deadlines Other additional duties and responsibilities as assigned

Requirements

Possess strong attention to detail, problem solving and organizational skills
Must have excellent interpersonal, verbal and written communication skills
Ability to balance and prioritize, work under high pressure and speed
Flexible with the ability to easily adapt to change
Multi-task and have excellent follow-through
Strong technical skills: working knowledge of Microsoft Suite
Ability to learn new software programs as necessary
Maintain discretion and keep information highly confidential
Interact comfortably and effectively with employees of the company at all levels, including Executive Management as well as external partners and clients
Overtime/accessibility on nights and weekends as needed
Prior experience in or exposure to Music or Entertainment industry
2 +years of relevant assistance experience in entertainment

Nice To Haves

Photoshop a plus

Responsibilities

Maintaining high-demand schedules and calendars
Extensive individual and group travel booking, coordination and creating travel itineraries
Invoicing and communicating directly with vendors for payment processing
Prepare and process expense reports, ensuring that the correct coding is used; resolve payment issues
Regular meeting prep and coordination including meeting of guests, food ordering, setting up meeting rooms and presentations, document prep and organization as directed, occasional meeting coverage and note taking
Meeting of guests and help with general queries
Provide best in class hospitality and high level of service to guests to ensure a feeling of welcome and comfort.
Create an environment of trust and reliability with staff members, artists, and other guests so they feel their requests/needs are being addressed in an efficient manner
Special project coordination requiring follow-up and meeting of deadlines
Plan, organize and execute industry events and artist showcases
Research and compile data reports, ensuring reports are accurate, effective, and provided on a timely basis.
Maintain a strong working knowledge of artist roster, employees, and important external contacts
Maintain a practical and technical working knowledge of the release schedule and assist team in meeting key production deadlines
Other additional duties and responsibilities as assigned

Benefits

Comprehensive medical, dental, and vision coverage
Including 100% coverage for out-patient in-network mental health services
Fertility coverage for eligible medical plan participants
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
Student Loan Repayment Assistance and Tuition Reimbursement
401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
A variety of ways to prioritize much-needed time away from work including:
Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
2-weeks paid Winter Break
10 Company Holidays (including Juneteenth and Wellbeing Day)
Summer Fridays (between Memorial Day and Labor Day)
Generous paid parental leave for every type of parent