Coordinator, Compliance - Extended Coverage

U.S. Xpress Enterprises, Inc.•Chattanooga, TN

2d•$16 - $19•Remote

About The Position

Responsible for tracking, monitoring, and updating drivers’ DOT credentials. Works with Safety team members, other USX departments, drivers, and 3rd party entities to keep drivers’ qualifications current and DOT-compliant. Review driver logs to confirm DOT compliance. Confirm proper completion of logs, evaluate truck speed, review driver hours of service, check fuel stops, and review other regulatory items. Identify missing or incorrect logs and work with the appropriate entities to resolve identified issues. Counsel and advise drivers on proper log completion. Educate drivers on mistakes they have made and how to avoid repeat DOT violations. Identify drivers that require log training and work with fleet management to schedule driver for training classes. Evaluate driver violations on a case-by-case basis. Determine if a disciplinary write up is appropriate. Update driver profile after any extended absence. Issue authorization or denial for driver to return to truck. Review and check logs for random and DOT audits. · Request, coordinate, and/or review driver qualification records within the timelines specified by DOT regulations and USX policy. Driver qualification records include Motor Vehicle Records, DOT Inspection Reports, DOT Annual Reviews, DOT Physical Exams, Commercial Driver’s Licenses, Citations, Drug and Alcohol Testing Records, Driver Logs, Vehicle Maintenance Records and Documents required by Company Policy. · Audit driver qualification records in accordance with DOT and company guidelines; immediately notify Operations and Safety Management of any driver determined to be out of compliance with DOT regulations and/or company guidelines. · Notify drivers and/or Operations personnel in advance of any driver whose qualifications are scheduled to expire in the near future. Provide specific instructions on what is needed to maintain qualifications and assist as necessary to prevent lapses. · Answer questions and provide assistance to those calling the Safety line. Maintain availability for handling incoming calls throughout entire shift. · Document all pertinent driver interactions and/or safety information within designated systems. · Establish and maintain effective business relationships with 3rd party partners and agencies involved in the driver qualification process. · Analyze trends and historical information to identify areas where compliance issues are occurring. · Review area processes and procedures to identify improvement opportunities. Communicate improvement ideas to area management. · Assist in administering other safety programs and/or functions as directed by management. Perform other duties as assigned.

Requirements

High school diploma or equivalent required.
Minimum of 0 to 1 years’ experience required.
Solid verbal and written communication skills.
Positive, service-oriented attitude.
Ability to work effectively independently and within a team environment.
Ability to work in fast-paced, dynamic environment.
Basic computer skills and experience with Microsoft Office.

Nice To Haves

Knowledge of DOT regulations preferred.

Responsibilities

Responsible for tracking, monitoring, and updating drivers’ DOT credentials.
Works with Safety team members, other USX departments, drivers, and 3rd party entities to keep drivers’ qualifications current and DOT-compliant.
Review driver logs to confirm DOT compliance.
Confirm proper completion of logs, evaluate truck speed, review driver hours of service, check fuel stops, and review other regulatory items.
Identify missing or incorrect logs and work with the appropriate entities to resolve identified issues.
Counsel and advise drivers on proper log completion.
Educate drivers on mistakes they have made and how to avoid repeat DOT violations.
Identify drivers that require log training and work with fleet management to schedule driver for training classes.
Evaluate driver violations on a case-by-case basis.
Determine if a disciplinary write up is appropriate.
Update driver profile after any extended absence.
Issue authorization or denial for driver to return to truck.
Review and check logs for random and DOT audits.
Request, coordinate, and/or review driver qualification records within the timelines specified by DOT regulations and USX policy.
Audit driver qualification records in accordance with DOT and company guidelines; immediately notify Operations and Safety Management of any driver determined to be out of compliance with DOT regulations and/or company guidelines.
Notify drivers and/or Operations personnel in advance of any driver whose qualifications are scheduled to expire in the near future.
Provide specific instructions on what is needed to maintain qualifications and assist as necessary to prevent lapses.
Answer questions and provide assistance to those calling the Safety line.
Maintain availability for handling incoming calls throughout entire shift.
Document all pertinent driver interactions and/or safety information within designated systems.
Establish and maintain effective business relationships with 3rd party partners and agencies involved in the driver qualification process.
Analyze trends and historical information to identify areas where compliance issues are occurring.
Review area processes and procedures to identify improvement opportunities.
Communicate improvement ideas to area management.
Assist in administering other safety programs and/or functions as directed by management.
Perform other duties as assigned.