Coordinator, Contract & Casting Administration (Disney Entertainment Television)
About The Position
The Contract and Casting Administration Department for Disney Entertainment Television is seeking a Coordinator-Floater to support the Studios, Shared Services and Casting Administration teams and provide high-level administrative support for three team leaders. The teams handle all aspects of contact administration for television projects from development through production and exhibition. The ideal candidate is a highly organized individual who can thrive in a fast-paced environment. Excellent communication skills, outstanding judgment, proactive thinking and the ability to work with a high level of detail, while interfacing with a variety of team members are essential. Strong time management and multi-tasking skills are required. A positive and professional demeanor under pressure are a must. Candidates should be prepared to collaborate across teams and cover additional duties as needed.
Requirements
- 2+ years of assistant or administrative experience, preferably in television
- A strong understanding of business administration and contractual processes
- Must be a self-starter with strong attention to detail and the ability to function in a high-paced environment
- Strong interpersonal skills with a professional and collaborative demeanor
- Excellent time management and multi-tasking abilities
- Ability to work autonomously and effectively within a team environment
- Ability to track and organize a large volume of details, data, and tasks
- Strong computer proficiency in Microsoft Office (i.e., Outlook, Word, Excel, PowerPoint). Experience with NetDocs, AirTable, BLAST (Salesforce), SAP Concur and ID preferred
Responsibilities
- Organize and maintain schedules, create rosters, and manage calendars for 3 busy Contract and Casting Administration executives
- Manage sensitive matters with a high level of confidentiality and discretion
- Maintain and distribute various charts and reports, including guild mandated memos, option tracking and rights deals
- Manage special administrative projects, including checking for accuracy, scanning and data entry
- Perform a variety of administrative duties and functions to support the team leaders and team members
- Prepare and distribute notices to representatives and for internal distribution
- Update and distribute WGA/DGA/SAG-AFTRA rate charts
- Complete & Return WGA Deal Info requests
- Update and distribute contract admin deck
- Develop proficiency in specialized Casting Administration applications and tools
- Import payroll data from payroll companies into Casting Administration systems
- Assist with preparing Word, Excel and Powerpoint presentations, agendas, reports and special projects as needed
- Oversee general office processes such as ordering supplies as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
